Accounts Payable / Receivables Specialist

The Jeffcoat Firm is committed to helping everyday people in crisis, and CEO Michael Jeffcoat’s mission is to provide unmatched legal services to people in South Carolina. The employees of The Jeffcoat Firm are ambitious, resilient, self-starters with a passion for taking excellent care of clients and each other.   

As an AR/AP Specialist at The Jeffcoat Firm, you'll maintain precise financial records in QuickBooks Online, accurately recording client expenses and credit transactions. You will also reconcile financial data, monitoring accounts for outstanding invoices, and collaborating to resolve discrepancies. This position is responsible for processing invoices, reconciling vendor statements, and contributing to improving accounting processes while ensuring compliance.

 What you’ll be doing:   

• Maintain accurate financial records and update accounting systems with daily transactions using QuickBooks Online.
• Record all client expenses to the accurate accounts and correctly record credit card expenses.
• Reconcile and verify financial data, such as bank statements, ledgers, and accounts payable/receivable records.
• Monitor bank activity, match expenses and payments to proper accounts.
• Monitor accounts for unreceived invoices and accrue unentered expenses.
• Assist in month-end and year-end closing procedures, including reconciling accounts and preparing adjusting entries.
• Collaborate with the Staff Accountant and other departments to resolve any discrepancies or issues related to financial transactions.
• Responsible for supporting accounts payable processes, reconciling accounts, and maintaining strong vendor relationships.
• Process accounts payable invoices accurately and efficiently, ensuring adherence to company policies and procedures.
• Reconcile vendor statements and resolve any discrepancies in a timely manner.
• Collaborate with internal teams to obtain necessary approvals and documentation for invoice processing.
• Prepare and maintain accurate accounts payable aging reports.
• Process and record bank deposits into correct entities/accounts.
• Assist in the implementation and improvement of accounting processes and procedures.
• Stay updated on accounting regulations and best practices to ensure compliance.
• Attends required morning and monthly meetings. 
• Performs other job duties and responsibilities as assigned. 

Who you are:  

• High school diploma or equivalent. 
• Minimum of 2-years experience in AP/AR or similar role.
• Strong knowledge of basic accounting principles and procedures.
• Proficiency in using accounting software (QuickBooks Online), strong Excel skills.
• Excellent attention to detail and accuracy in data entry and record keeping.
• Strong interpersonal, communication and writing skills.
• Proficiency in Microsoft Office. 

Why you’ll love it here: 

• Compensation Range: $ 20-27 per hour
• Work-Life Balance: We recognize the importance of downtime and limit overtime to a maximum of 5 hours per week. 
• Comprehensive Benefits: Enjoy a comprehensive benefits package including medical, dental, and vision coverage. Take advantage of parental leave & a 401k plan with an employer contribution.  
• Paid Time Off: Recharge with our generous vacation policy, including 12 paid holidays. 
• Volunteer Time Off: Our Firm believes in making our community a better place and paying all successes forward.  
• Career Growth: We provide supportive leadership, expect accountability and transparency, and focus on outreach. 

Requirements:  

• Hours: 8:30AM—5:30PM Monday – Friday 
• Location: Full-time in office  

The Jeffcoat Firm is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, genetic information, disability or protected veteran status. 

If you are unable to apply online due to a disability, contact Talent Acquisitions at hiring@thejeffcoatfirm.com.