Accounts Payable Specialist

Summary: Compiles and maintains accounts payable records and assists with financial analysis and reporting by performing the following duties.

Essential Duties and Responsibilities include the following.

• Processes payables including reviewing invoices for accuracy, check requests, wire preparation and approval process, and mailing payments.
• Reviews all vouchers for payment.
• Audits invoices against records; research discrepancies.
• Performs daily and weekly check runs for Trust, operating, and client cost accounts.
• Back up accounting management when needed, to process check requests/distribute checks, and complete deposits.
• Answers vendor inquiries.
• Prints all accounts payable reports and maintains all accounts payable files.
• Projects cash flow about accounts payable
• Assist with the daily export of invoices from the case management system into the accounting program.
• Assists with Litigation Billing and special projects, as necessary.
• Formulates and maintains quality control objectives complementary to firm policies and goals
• Assists the Accounting Team with financial analysis and reconciliation tasks as necessary
• Works with other members of the operations team and other department members to collaborate on projects with financial impact.
• Other duties may be assigned

Supervisory Responsibilities

This job has no supervisory responsibilities.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

Bachelor�s degree or equivalent in Accounting or Finance; or two - three years� related experience and/or training; or equivalent combination of education and experience.

Qualifications

• Extensive Excel expertise including pivot tables and VLOOKUP.
• Proven analytical skills for process analysis and improvement.
• A thorough knowledge and understanding of accounting transactions and processes.
• Excellent time management, prioritizing, analysis and strong judgement/decision making skills.
• Proficient with Microsoft Office Applications and applicable software systems.
• Strong communication, reporting, and documentation skills for all levels of management and staff.
• Skills include independent worker, self-motivated, flexible, strong multi-tasker.
• Accounting software required, QuickBooks Enterprise experience a plus.

Reasoning Ability

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

All candidates will be subject to pre-employment screens including confirmation of eligibility to work in the United States. Candidates may also be subject to criminal and/or credit history checks and reference checks depending on the nature of the position for which they are applying. Consideration for employment with Rubin Lublin will be conditioned upon cooperation with these screens.