Accounts Payable Specialist

Overview of the Function

Finance operations ensures robust financial control, and partners with functions across the firm to advise and influence strategic decision making that drives long-term profitable growth.

We achieve our vision by working collaboratively with a shared culture of respect and commitment to excellence and continuous improvement.

The two core functions within Accounts Payable are:

• Processing vendor invoices, including:
  • Client Transactions – disbursements, counsel and foreign lawyer fees, and
  • Office/firm expenses – non-billable office expenses and interoffice transactions
• Expense reimbursement claims for travel and entertainment (T&E) expenses via Chrome River.

Role summary/purpose of job

The Accounts Payable Specialist is responsible for maintaining firm and industry standards related to the processing, review, approval and payment of vendor invoices and expense reimbursements. As a specialist, the role is expected to process invoices and reimbursements in an orderly and timely manner, handle or escalate exceptions and assist other members of the team during periods of high demand or staff absences.

Key responsibilities and deliverables

• Process vendor invoices and expense reimbursements in a timely manner while maintaining firm standards.
• Ensure accurate coding of expenses and reimbursements and adherence to expense guidelines.
• Obtain additional information or approval from vendors or staff as required.
• Review and reconcile vendors statements.
• Prepare payment instructions (checks or bank transfers) along with necessary signatures and/or approvals.
• Co-ordinate with Billing team and auditors for client disbursement support and other inquiries.
• Other duties as assigned.

Key requirements (Communication/skills/experience)

Essential

• Three years’ experience in an accounts payable/expense reimbursement role.
• Strong attention to detail with a focus on accuracy and effectiveness while working independently.
• Organized and flexible with an ability to meet deadlines in a dynamic environment.
• Ability to prioritize daily workload.
• Excellent written and oral communication skills.
• Knowledge of Microsoft Excel, Word and Outlook.

Desirable

• Completion of, or working toward a college degree (preferably Accounting)
• Working knowledge of Chrome River, Concur or Basware.
• Prior experience working in a legal services environment.
• Prior experience using Elite 3E.

EEO Statement
Freshfields Bruckhaus Deringer US LLP is proud to be an equal employment and affirmative action employer. Our policies and practices will be free from unlawful discrimination based upon race, color, ethnicity, religion, creed, sex (including pregnancy, childbirth or related medical conditions), national origin, citizenship, immigration status, ancestry, age, marital status, protected veteran status, military service, disability, medical condition, genetic information, sexual orientation, gender identity, or any basis prohibited under federal, state or local law. We strive to promote an atmosphere that encourages equal opportunities and prohibits discriminatory practices, including sexual harassment.

Disability Accommodation for Applicants to Freshfields Bruckhaus Deringer US LLP
Freshfields Bruckhaus Deringer US LLP is an Equal Employment Opportunity / Affirmative Action employer and provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in job application procedures. If you have any difficulty using our online system and you need an accommodation due to a disability, you may use the alternative email address below to contact us about your interest in employment at BusinessServicesRecruitment@Freshfields.com , or you can send your resume to BusinessServicesRecruitment@Freshfields.com , or you can call us at +1-212-277-4000.