Administrative Assistant - Litigation

Dykema Gossett PLLC, a leading national law firm, is recruiting for an experienced Administrative Assistant - Litigation (AA), in Los Angeles.  The AA will assist attorneys and paralegals in providing quality legal services to clients, including preparation of correspondence, legal documents, electronic and non-electronic court filings. AA will maintain calendar, schedule meetings and depositions, maintain files and anticipate client needs.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Exercises independent judgment in determining priority levels of all work assigned on a daily basis. Assures that high priority items are completed in a timely manner.
• Files electronic and non-electronic filings with various courts.
• If requested, schedules appointments and meetings, reminds attorneys of appointments, specific court dates and various other dates (even though such dates may not necessarily require the attorney’s presence). Initiates or gathers pertinent materials needed for assignments from files, Records Department, Legal Information Services, etc.
• Types, revises, modifies all correspondence, memoranda, notes, outlines, legal documents, charts, forms, etc., whether from drafts, originals or dictation. Runs conflicts, prepares screening forms, sets up engagement letters, orders legal files.
• Opens and reads incoming mail not marked personal and confidential if requested to do so, and responds or forwards to attorney if appropriate.
• Maintains and organizes files on request and in conjunction with Document Clerk.
• Enters and/or releases attorneys' time, if required. Maintains list of all current billing numbers for assigned timekeepers.
• Answers and screens telephone calls, Assists callers independently on a  regular basis.  Exhibits the discretion to know when to contact the attorney concerning urgent or emergency calls and when to refer to another party.
• Performs other responsibilities/tasks as requested.

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

• One to two years of post high school education equivalent.
• Five plus years of related work experience and strong litigation skills and knowledge of the courts.
• Knowledge of state, federal and appeal court procedures.
• Typing speed of 55 WPM or greater.
• Excellent communication skills, both verbal and written, and organizational skills.
• Knowledge of Microsoft Office products required. Advanced skills in Word required. 
• Ability to be self-motivated and work independently.
• High degree of confidentiality regarding clients, guests, documents, conversations, etc.

WHY YOU SHOULD APPLY:

Dykema offers a comprehensive benefits package designed to support the well-being and success of our employees both personally and professionally. This includes competitive health, dental, and vision insurance plans, along with flexible paid time off (PTO), holiday leave, and a retirement savings plan with profit sharing for eligible employees. Other benefits include flexible spending programs, health savings account, commuter benefits, and personal and parental leave programs. We prioritize work-life balance and offer wellness programs, and access to mental health support. Additionally, employees enjoy access to professional development programs, a supportive and inclusive workplace culture, and various employee discounts and perks. We are committed to providing a benefits package that helps our team thrive and feel valued. Salary is $60k - $90k depending on experience. 

EEO STATEMENT:

It is the Firm’s policy to provide employment opportunities to qualified applicants and employees on an equal basis without regard to the individual’s age, race, color, gender, sexual orientation, gender identity or expression, religion, national origin, marital status, domestic partner relationship, physical characteristics, disability, or other protected characteristics under applicable federal, state or local laws or ordinances. 

Dykema will make reasonable efforts to accommodate the known disabilities of employees who are otherwise qualified to perform the essential functions of the jobs involved. 

It is the responsibility of every individual concerned with personnel actions, including management, supervision, recruiting, compensation, benefits, promotions, work assignments, and training, to ensure that these activities are administered consistent with the Firm’s goal of furthering the principle of equal employment opportunity.