Administrative Assistant - Real Estate

Dykema Gossett PLLC, a leading national law firm is recruiting for an Administrative Assistant for our Dallas office. Under the supervision of the Office Administrator, the Administrative Assistant is responsible for following established procedures and guidelines, assists attorneys and paralegals in work group in providing quality legal services to clients by preparation of correspondence, legal documents, forms, etc. from dictation or handwritten drafts using various software applications.  Maintains calendar, schedules meetings, maintains files, and submits accurate and complete timekeeping data.  Performs other administrative duties as requested. 

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Provides day-to-day support of attorneys and paralegals in the preparation, recording, filing and transmittal of real estate and other legal documents.
• Creates, types, compares and modifies correspondence, memoranda, notes, outlines, legal documents, charts, forms, etc., whether from drafts, originals or dictation.
• Maintains attorneys’ calendars, including scheduling and reminding attorneys of appointments and various other dates (which may not necessarily require their presence). Initiates and/or gathers from files, Records Center, Internet, etc. pertinent materials which may be needed for meetings.  Makes travel arrangements.
• Establishes, maintains and has control over all client, attorney or section files. Reviews files to assure all documents needed for meetings, closings, depositions, etc. are in the file and in proper order.  Requests files utilizing FileTrail or other firm software.  Utilizes support of firm staff and resources when needed.
• Prepares and submits conflict checks, engagement letters and related new client/matter forms using established firm guidelines, processes and applications.
• Enters attorneys’ time using established firm guidelines, processes and applications.
• Assists other administrative assistants with work overflow.
• Performs other responsibilities/tasks as requested.

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED

• High school diploma or GED required; post-high school degree or equivalent legal educational training preferred.
• Minimum of three years related work experience in supporting a litigation practice; law firm experience is a plus.
• Customer-service oriented with ability to deliver superior professional services to all internal and external clients.
• Self-motivated, amiable and resourceful; ability to work successfully with individuals at all levels of the firm and externally.
• Acute time-management, keen attention to detail, superior organizational skills, ability to multitask and take initiative.
• Ability to effectively track and advance multiple smaller details as part of larger projects firm-wide. Ability to manage large amounts of data and utilize new technologies for data tracking, reporting and management.
• Excellent oral and written communication skills and high degree of professionalism.
• Team player who works well with diverse colleagues at all levels of the firm; also works well independently and is self-directed.
• High proficiency in MS Office Suite including Excel, Word (styles and tables), PowerPoint and Outlook.
• Proficiency working with legal and business databases and document management systems.
• Typing speed of 55 WPM or greater.

WHY YOU SHOULD APPLY 

Dykema offers an excellent salary and benefit package, including transportation assistance. Dykema provides a professional, diverse and collaborative workplace where all employees can thrive. Dykema has achieved, and continues to participate in, Mansfield Certification. Our work environment is business casual. 

EEO STATEMENT 

It is the Firm’s policy to provide employment opportunities to qualified applicants and employees on an equal basis without regard to the individual’s age, race, color, gender, sexual orientation, gender identity or expression, religion, national origin, marital status, domestic partner relationship, physical characteristics, disability, or other protected characteristics under applicable federal, state or local laws or ordinances. 

Dykema will make reasonable efforts to accommodate the known disabilities of employees who are otherwise qualified to perform the essential functions of the jobs involved. 

It is the responsibility of every individual concerned with personnel actions, including management, supervision, recruiting, compensation, benefits, promotions, work assignments and training, to ensure that these activities are administered consistent with the Firm’s goal of furthering the principle of equal employment opportunity.