About NYLAG: Founded in 1990, NYLAG is a leading civil legal services organization combatting economic, racial, and social injustice by advocating for people experiencing poverty or in crisis. Our services include comprehensive, free civil legal services, financial empowerment, impact litigation, policy advocacy, and community partnerships. NYLAG exists because wealth should not determine who has access to justice. We aim to disrupt systemic racism by serving individuals and families whose legal and financial crises are often rooted in racial inequality. NYLAG goes to where the need is, providing services in more than 150 community sites (e.g. courts, hospitals, libraries) and on our Mobile Legal Help Center. During COVID-19, most of our services are virtual to keep our community safe. NYLAG’s staff of 380 impacted the lives of nearly 129,000 people last year.
Job description We are seeking an Administrative Clerk to join our office. The Administrative Clerk plays an important role in performing routine clerical and organizational tasks. While the majority of the tasks are administrative in nature, there are components of this job that regularly include manual labor, such as lifting file boxes and bins of mail. This position reports to the Office Manager.
Duties and Responsibilities
Restocking office supplies
Filling copiers/printers with paper
Making sure kitchens, copy rooms, and conference rooms are fully stocked, cleaned, and ready to be used
Lifting and moving file boxes around the office
Covering reception desk when receptionist is at lunch or on vacation
Answering phones
Distributing incoming mail
Preparing outgoing mail, including daily trip to the nearby post office
Out of office errands for programmatic units (i.e. court filings and personal service of court documents) and general administrative needs. This requires taking public transportation around NYC.
Occasional out of office errands for office supplies
Answering general office or basic technology questions from staff
Depositing checks at the bank
Scanning large paper files for electronic archives
Start and empty dishwashers in kitchens daily
Laminating and posting signs
Other miscellaneous administrative tasks including but not limited to minor handyman tasks such as fixing cabinet doors or drawers, being present for vendor deliveries
Data entry
Ability to adapt and pivot tasks, projects, and priorities as needed
Qualifications
Fluency in Spanish strongly preferred
Minimum of a High School Diploma
Excellent customer service skills and ability to work effectively with clients of diverse cultures and backgrounds
Must be personable, have a sense of humor, able to multi-task and work under pressure
Demonstrated ability to handle clerical duties while attending to phones and visitors
Good judgment and discretion to represent NYLAG in a highly professional manner
Ability to communicate effectively and to follow oral and written instructions
Must be able to lift 50 lbs.
At least 1 year experience in administrative office work preferred
Basic knowledge of Microsoft Office programs preferred
Valid driver’s license a plus.
NYLAG’s Commitment to Diversity and Inclusion
Employment type: ☒ Full-time
Professional Level: ☒ Entry Level
Salary Range: NYLAG is a unionized workplace, and salaries are set pursuant to a collective bargaining agreement. The current salary range for this position is between $50,412 - $53,247 annually, dependent on experience. Benefits: Medical, dental, vision, 401k, life insurance, long term disability, commuter benefits, flexible spending accounts (FSA) for Medical and Dependent care.
Application Instructions: Please save resume on one pdf. If you would like to include a cover letter, please include it in the same PDF as the resume.
Covid Vaccination Policy:Please note, to safeguard the health and well-being of our employees and clients, NYLAG requires all employees to be fully vaccinated for COVID-19, unless a medical or religious exemption is approved.