Billing Clerk

Position: Billing Clerk

Location: Bloomfield Hills, MI

Plunkett Cooney, one of the largest and most accomplished law firms in the Midwest, is seeking a Billing Clerk to join our Bloomfield Hills office. Our finance department is looking for a professional with experience in legal billing process, preparing monthly invoices, and adhering to our client guidelines.

Responsibilities include:

• Daily audit of new client/matter intake and change requests to ensure the accuracy of data in the core system, including manual updates to information.


• Detail review of outside counsel guidelines, as needed, and confirmation of results reflected in client/matter setups.


• Collaborate with legal assistants and others to manage outcomes and expectations.


• Review pre-bill/performa documents and raise client invoices in the core accounting system based on attorney direction


• Generate pre bills as requested for attorney review.


• Review pre bills for purpose of compliance with billing guidelines.


• Process and prepare of resulting invoices to the client, based on preference (e-mail, e-Billing system, US mail).


• Review and track invoices via Bill Blast.


• Request approval for significant write-downs of fees and/or cost. Also responsible for processing adjustments, transfers, application of funds held in trust and generation of ad-hoc proforma/pre-bill/performa documents.


• Coordinate specialized billing processes for assigned attorneys, including, but not limited to:
  
  
  
  • Manage the set-up, submission, tracking and follow-up on rejection/appeals for electronic billing;
  
  
  • Serve as a liaison between the attorney, client and third-party billing vendor.
  
  
  
  


• Communicate with attorney office to resolve any client billing issues.


• Assist with the generation of ad-hoc and billing report requests and external audit responses, as needed.


• Coordinate client billings based on thresholds with multiple billing attorneys; prepare monthly status reporting, as needed.


• Support billing department projects.


• Assist billing team with software upgrade testing and implementation.


• Obtain and input budgets per client guidelines into ebilling platforms.


• Submit rate request for approval per client guidelines via third party site.


• Review pre-bills for write-downs that require special approval.

Qualifications:

• High school diploma required; associate's degree in accounting or college credits preferred.


• 3-5 years in a professional environment required.


• A qualified candidate should have strong technical skills including Microsoft Excel, Outlook and Word, Adobe, Elite Enterprise, Elite 3E.


• Organizational skills, attention to detail as well as good communication skills.


• Strong written and verbal communication skills.


• Ability to work independently or in a team environment.


• Ability to meet and work with tight deadlines while maintaining strong attention to detail.


• Law firm billing and Aderant Expert experience is preferred.

Plunkett Cooney offers a flexible remote work option subject to performance and training, however, this position will be required to report to the office weekly, minimum 3 days per week, to provide in-office support. We also offer a comprehensive benefit package.