Case Support Specialist/Backup Receptionist

Burr & Forman LLP has an immediate opening in our Birmingham, AL office for a full-time Case Support Specialist/Backup Receptionist.  The successful candidate will serve as primary backup receptionist daily and will assist other legal and administrative team members as needed.  This position is a unique opportunity to join a firm that prioritizes our clients, colleagues, and communities.  Burr & Forman enjoys a highly collaborative culture in a familiar environment where individual contributions are recognized and valued.  Our clients have local, national, and international interests, and the work we do is interesting and important.  If you’re a service-minded professional with intellectual curiosity and excellent work ethic, please consider joining our team at Burr & Forman. 

KEY CONTRIBUTIONS

• Serve as backup receptionist daily for breaks, lunch hour and closing; and serve as receptionist all day in absence of primary receptionist.
• Handle all receptionist duties including screening incoming calls, clients, and visitors; greeting and directing guests to appropriate destination; scheduling conference room meetings; and coordinating video conferencing.
• Schedule catering and events as needed for meetings, conferences and/or depositions.
• Interact with clients as required.
• Assist in coordinating Lunchbox program for the Birmingham office.
• Assist in document preparation for attorney licensing and state applications for same.
• Assist in documenting CLE credits for attorneys.
• Read, scan, sort, and classify incoming material, mail, and information according to guidelines.
• Draft, type, scan correspondence, office memos, documents, emails, and other printed materials.
• Assist attorneys and team members with preparation for meetings, hearings, depositions, and trial.
• Assist and/or prepare and process legal documents such as subpoenas, motions, and agreements; transcribe attorney dictation from transcription equipment.
• Assist in production of documents to opposing counsel.
• Assign and record or stamp identification numbers or codes to index documents for filing.
• Scan and label documents into firm’s document management system.
• Enter and/or edit time and billing of attorneys and other timekeepers.
• Enter and/or edit expenses of attorneys; organize receipts and prepare expense reports and requests for reimbursement.
• Find, retrieve, add, and store file material and records.
• Open and close new client matters.
• Assist firm administration with tasks as requested.
• Work overtime as requested.
• Other essential duties as assigned.

THE ESSENTIALS

• A high school diploma or equivalent and relevant work experience required; a college degree is preferred. 
• Professional appearance and demeanor with commitment to providing exceptional client-service.
• Highly organized, detail-orientated, proactive with a desire to take ownership.
• Proficient with Microsoft Word and Outlook.  Proficiency in MS Excel is a plus.
• Balance competing priorities and work effectively in a fast-paced environment, exercising patience and professionalism during stressful situations. 
• Strong verbal and written communication skills.
• Must be able to lift and/or transport materials weighing up to 25 pounds.
• Some overtime required. 

EOE/M/F/Vet/Disabled

Burr & Forman is an equal opportunity employer and is committed to recruiting, hiring, developing, and promoting lawyers and staff without regard to age, race, color, religion, sex, national origin, military and protected veteran status, sexual orientation, gender identity or expression, transgender status, sex stereotyping, or disability.

Please view Equal Employment Opportunity, E-Verify, and other related posters at www.burr.com/careers/working-at-burr.