Client Administrative Services Specialist

We are a Firm where people truly believe in what they do and strive to achieve the highest standards of performance and success.

General Description:

The Client Administrative Services Specialist will support the Client Administrative Services Managers with Requests for Proposals, Nonstandard Client Engagement Terms, Outside Counsel Guidelines, Client Contracts, Questionnaires, IT Audits, and Conflicts of Interest.

Key Responsibilities and Essential Job Functions:

Responses to Requests for Proposals (RFPs)

• Review and analyze RFPs for legal, lobbying, or consulting services.
• Prepare comments and redraft contractual provisions for RFP submissions.
• Review and update RFP issues checklist and template of prepared responses.
• Track and monitor due dates to ensure timely responses.
• Establish and maintain cautionary flags for potential RFP clients.

Nonstandard Engagement Documentation

• Review, analyze, and develop responses to Nonstandard Client Engagement Terms, Outside Counsel Guidelines, Client Questionnaires, and IT Audits.
• Maintain a database of Nonstandard Engagement Terms and Outside Counsel Guidelines.
• Evaluate and negotiate client contracts to comply with the firm’s contract protocols.
• Review and update template of prepared responses for Client Questionnaires.

Conflicts of Interest

• Analyze conflicts of interest and other ethical issues related to new clients and matters.
• Screen and clear heightened-risk individuals and entities.
• Monitor client mergers and acquisitions to identify and resolve conflicts of interest.
• Special project and duties as assigned.

Required Skills:

• Excellent communication, interpersonal, and organizational skills.
• Ability to work independently and effectively, under pressure, with minimal direct supervision.
• Ability to exercise the appropriate amount of discretion in escalating and communicating issues.
• Ability to manage multiple projects with competing deadlines and priorities.
• Strong analytical and critical thinking skills, with excellent attention to detail.
• Strong research, computer, and database skills.

Required Qualifications & Education:

• 3-5 years legal experience, preferably with contract drafting and compliance.

Physical Requirements:

• Ability to sit or stand for extended periods of time.
• Moderate or advanced keyboard usage

This position may be filled in the District of Columbia or New York.  In accordance with the District of Columbia Wage Transparency Law, New York State Pay Transparency Law, and the New York City Human Rights Law, the pay range for this position in the District of Columbia is $26.00 - $39.00/hourly , in New York State is $22.60 - $40.80/hourly, and in New York City is $27.70 - $40.80/hourly. These ranges are specific to these locations and may not be applicable to other locations.  An individual's actual compensation will depend on the individual's qualifications and experience.

Benefits: Our goal is to promote a work environment in which individuals have access to the resources they need to be at their best both professionally and personally, which includes resources that encourage individuals to focus on their health and well-being.  Below is a list of just some of the benefits we offer: generous paid time off; eleven paid holidays per year; time off for bereavement or jury duty; paid leave for new parents; comprehensive medical (PPO and HDHPs), dental and vision plans including coverage for domestic partners; life and AD&D insurance; short and long term disability insurance; tax-advantaged accounts for health care expenses, including FSA or HSA; FSA for dependent care; supplemental AFLAC policies for medical care; excess liability coverage; health advocacy services; behavioral health and counseling resources for all family members; 401(k); profit sharing; pre-tax transit and parking program; backup care for children and adults; senior care planning support; and resources for individuals with development disabilities and their caregivers.

Benefits may vary by position and office.

Holland & Knight is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity Employer, making decisions without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability status, age, marital status, protected veteran or any other protected class.

Personal Information collected from applicants will be used for the purpose of processing the application throughout any recruitment or employment process, as well as inclusion in a personnel file. Categories of data collected may include name, address, phone numbers, email, Social Security Number, and signature. Holland & Knight may collect further information if you consent to a background check. This includes criminal background, employment, and certifications. Please visit Legal Information Portal for Holland & Knight LLP’s privacy policies.