Community Association Executive Assistant

Becker has been included in the inaugural list of The Best Companies to Work for Among U.S. Law Firms by U.S. News & World Report for 2024. Come join our award-winning team!

Becker is a diverse, multi-practice, commercial law firm with international affiliates and offices in Florida, New York, New Jersey and Washington, DC. Becker prides itself on client focused services and a commitment to always exceeding our client's expectations. Since 1973, we have been focusing on building a culture that is collaborative, creative, and passionate about growth.

We offer a comprehensive benefit package that includes some Employer-Paid benefits, Mental Health coverage, and even a 401k match! To fulfill our commitment to our employee’s health and safety, Becker has committees – such as the Wellness Committee and the Mental Health and Well-Being Committee – that insures our employee’s individual health is always a priority.

We provide every incoming employee with individualized training to ensure that they are experts on Becker’s use of above-industry-standard software and in their role.

Key Responsibilities:

• Accurately enter billing time in Aderant for assigned attorneys and process expense reports efficiently.
• Manage complex scheduling and maintain the attorneys’ calendars, ensuring effective time management and prioritization.
• Create and edit a variety of legal documents, including letters, memos, amendments, addendums, and contracts, with precision and attention to detail.
• Conduct corporate searches and navigate State and DBPR websites for essential information.
• Assist with presentations, special engagements, and other tasks as needed.
• Handle conflicts, manage new client packages, and oversee the opening and closing of files.

Preferred Qualifications:

• A minimum of seven years of experience in executive assistance with a Bachelor’s degree or ten years as a legal assistant.
• Excellent administrative and organizational abilities, strong command of grammar, spelling, and punctuation.
• Advanced skills in Microsoft Office and knowledge of a document management system such as iManage.
• Outstanding client relations and customer service skills are essential.

We review applications promptly and strive to respond within 24 hours. Apply today for immediate consideration and take the next step in your career with us!

Equal Employment Opportunity

Becker is committed to diversity in the workplace. Workplace diversity refers to the protection, respect and inclusion of all of the attributes that each employee contributes to the workplace. We strive for a workplace that welcomes and respects all employees regardless of any protected class status, including, but not limited to, race, color, religious creed, national origin, sex, sexual orientation, gender identity, genetic information, military service, age, ancestry, and disability. We also acknowledge the other ways in which people are different, such as educational level, life experience, work experience, socio-economic background, and personality and recognize the value of these individual differences.

We are wholly committed to creating hiring practices and a work environment that values and utilizes the contributions of people with different backgrounds, experiences, and perspectives.

As such, it is the policy of Becker to recruit, employ, train, develop, and promote employees on the basis of individual qualifications, competence, and merit. We believe that all persons are entitled to equal employment opportunity and do not discriminate on any basis prohibited by applicable law. It is our goal to fully comply with the letter of the law, as well as its spirit and intent.