Community Association Paralegal

Becker has been included in the inaugural list of The Best Companies to Work for Among U.S. Law Firms by U.S. News & World Report for 2024. Come join our award-winning team!

Becker is a diverse, multi-practice, commercial law firm with international affiliates and offices in Florida, New York, New Jersey and Washington, DC. Becker prides itself on client focused services and a commitment to always exceeding our client's expectations. Since 1973, we have been focusing on building a culture that is collaborative, creative, and passionate about growth.

We offer a comprehensive benefit package that includes some Employer-Paid benefits, Mental Health coverage, and even a 401k match! To fulfill our commitment to our employee’s health and safety, Becker has committees – such as the Wellness Committee and the Mental Health and Well-Being Committee – that ensures our employee’s individual health is always a priority.

We provide every incoming employee with individualized training to ensure that they are experts on Becker’s use of above-industry-standard software and in their role.

DUTIES/RESPONSIBILITIES:

• Prepare form letter for Clerk’s office for recordation of amendments.
• Prepare Annual Meeting Packages (seasonal).
• Prepare Special Meeting Notice Packages.
• Process Audit Letters: receive, memo to accounting and departments, prepare final cover letter for attorneys, and handle mailing with enclosures.
• Prepare forms and file for Registered Agent services if requested.
• Run annual corporate searches (mid-May) to ensure clients file corporate reports; send notifications for non-compliance (delegated to DA, paralegal oversight).
• Provide pertinent provisions from an Association’s Governing Documents when requested by the attorney or the client.
• Manage document rewrites: prepare fee quote letter, draft documents, cover letter, and handle revisions.
• Prepare Amendments, Notice packages, and Cover Letters.
• Complete material alteration packages.
• Handle ReCall, Special Assessment, Mortgage Questionnaires, and Q&A Sheets.
• Order ATIDS, including covenant running with land, Title Searches, and O&E reports.
• Follow up with attorneys on certificates and articles of amendments as needed.
• Oversee accuracy of Condominium Docs (e.g., Declaration, AOI, By-Laws, COA, Index/Tabs for Amendments, HOA documents).
• Maintain MRTA log and tickler file for HOA and POA clients; update log and schedule MRTA follow-ups.
• Transcribe and finalize documents from tapes/Bighand (e.g., amendments, mechanic lien packages, addendums, enforcement letters, contracts).

REQUIRED SKILLS/ABILITIES:

• Knowledge of Community Association governing laws and documents required.
• Ability to organize files and workflow.
• Proficient with Microsoft Office Suite.
• Knowledge of Summation or other e-discovery software preferred.
• Proficient with Microsoft Office Suite.

EDUCATION AND EXPERIENCE:

• Associate degree in Paralegal Studies or related field required; Bachelor’s degree in Paralegal Studies or related field preferred.
• A minimum of ten years related experience in a law firm of corporate legal department environment required.

Replies are given within 24 hours, so apply today for immediate consideration.

Equal Employment Opportunity

Becker is committed to diversity in the workplace. Workplace diversity refers to the protection, respect and inclusion of all of the attributes that each employee contributes to the workplace. We strive for a workplace that welcomes and respects all employees regardless of any protected class status, including, but not limited to, race, color, religious creed, national origin, sex, sexual orientation, gender identity, genetic information, military service, age, ancestry, and disability. We also acknowledge the other ways in which people are different, such as educational level, life experience, work experience, socio-economic background, and personality and recognize the value of these individual differences.

We are wholly committed to creating hiring practices and a work environment that values and utilizes the contributions of people with different backgrounds, experiences, and perspectives.

As such, it is the policy of Becker to recruit, employ, train, develop, and promote employees on the basis of individual qualifications, competence, and merit. We believe that all persons are entitled to equal employment opportunity and do not discriminate on any basis prohibited by applicable law. It is our goal to fully comply with the letter of the law, as well as its spirit and intent.