Corporate Legal Assistant

Stearns Weaver Miller, a full-service commercial law firm serving clients throughout Florida; is seeking a full time Corporate Legal Secretary with a minimum of 3 years of transactional experience in mergers & acquisitions and securities to work from our Downtown Miami office. Learn more about us at stearnsweaver.com.

Responsibilities

• Format, type and proof complex legal documents using CompareRite or other redlining applications


• Manage internal and client deadlines


• Prepare and edit correspondence, minutes of meetings and other legal documents from written, oral and dictated sources


• Maintain and properly close and/or purge files; scan and file Firm and Client correspondence and legal documents into I-Manage


• Prepare new business records, engagement letters


• Input and edit attorney's time and review pre-bills


• Schedule meetings and make travel arrangements


• Answer telephone, distribute messages; set up conference calls; send and receive emails and faxes; resolve issues as needed; open, sort and distribute mail


• Reconcile expense reimbursements; process check and petty cash requests


• Maintain attorney's calendars; schedule inside and outside meetings; reserve conference rooms; order food and/or refreshments

Qualifications

• Minimum of 3 years of legal secretarial experience in Corporate


• Must have excellent proofreading, document formatting and redlining skills


• Must pay close attention to detail and be extremely organized


• Excellent written and oral communication skills


• High degree of initiative and ability to plan, prioritize and manage multiple tasks


• Must be punctual and reliable


• Ability to work in a fast paced team environment


• Flexibility to work overtime


• Microsoft Office 2016 knowledge with Excel, Outlook and advance knowledge of Word functions


• Familiarity with using an electronic document management system, such as I-Manage

Stearns Weaver Miller is an equal opportunity employer and does not discriminate on the basis of an applicant’s or employee’s race, color, religion, national origin, sex, gender identity/expression, sexual orientation, age, disability, veteran status, marital status, citizenship, ancestry, pregnancy, familial status, actual or perceived status as a victim of domestic violence, dating violence or stalking, or any other legally protected status entitled to protection under federal, state, or local anti-discrimination laws.