Stoel Rives LLP has an immediate need for a Corporate Practice Specialist in either our Boise, Portland, or Seattle office. The Corporate Practice Specialist provides billable support to the attorneys, paralegals and practice assistants (“practitioners”) of the Corporate practice group. Individuals hired are required to perform any or all listed essential job functions depending upon the practice group’s needs. This position reports directly to the Project Services Supervisor and receives daily assignments from the practitioners in the Corporate practice group.
ESSENTIAL FUNCTIONS/RESPONSIBILITIES
Document Assembly/Organization
Representative tasks include drafting formations, articles, bylaws, registrations, stock certifications, and other corporate documents; preparing organization charts; filing annual reports, UCCs and formations/articles; obtaining business licensing, historical entity documents, good standings, and UCC/lien/litigation search reports. Corporate Specialists organize information and aid paralegals and attorneys by producing accurate, timely, complete, and thorough work product.
Corporate Maintenance
Representative tasks include supporting monthly compliance/registration filings; coordinating registered agent invoice payments; adding/updating entity information into tracking software; issuing stock certificates; and compiling signature packets, closing books, minute books and stock books.
Paralegal Work Overflow
Representative tasks include daily monitoring and triaging of paralegal work request inbox; assisting with management of document-intensive matters; interacting with clients and government agencies to obtain information; conducting legal and non-legal research and summarizing findings by memorandum or report; and assisting with closings and other large transaction matters as assigned.
Timekeeping/Timesheets
Responsible for entering time daily, adhering to timekeeping rules, and turning timesheet
to Project Services Supervisor twice per month.
Teamwork
Work with and provide coverage for other Corporate team members during times of need, such as heavy workload and unplanned or planned absences; delegate and coordinate projects with support departments; assist coworkers and timekeepers with questions related to technology or firm procedure; participate in team meetings; and maintain status notes in shared team resources.
Other duties as assigned.
ESSENTIAL CAPABILITIES
Must possess strong written and verbal communication skills; good judgment; the ability to learn quickly; excellent organizational skills and the ability to handle multiple priorities in a changing environment; a focus on service and follow-up on all assignments with in-house clients; attention to detail and the ability to produce high-quality work product; flexibility and the ability to adapt to change and learn new programs and procedures; high tolerance for stress, rush, and/or last-minute deadlines; the initiative to problem-solve and be resourceful in seeking out solutions and information; and the ability to share responsibility, to work as part of a team on a variety of tasks, both complex and routine, and to work without direct supervision in a fast‑paced setting in which there are rapid changes in daily work schedules.
Technical Knowledge
Must be able to type a minimum of 40 wpm with minimal errors. Must be proficient with Microsoft software; experience with Excel and PowerPoint is beneficial. Must be capable of learning (and may be required to have working knowledge of) on‑line research programs such as Westlaw and Lexis. Must be familiar with operation of office equipment, including personal computer, printer, photocopier, and telephone.
Physical and Mental Capabilities
Must be capable of standing for long periods of time to photocopy documents. Must be capable of sitting for extended periods of time to enter data at computer terminal, coding 25 documents per hour. Must be able to file and retrieve many documents per day. Must be able to bend and reach for, lift, place, and carry pouches containing multiple files or large reference books several times per day. Must possess the ability to bend and reach for, lift, place, and carry boxes containing files, reams of paper, computer equipment, or supplies daily and to move boxes of heavy files or file cabinets using a hand truck. Must be capable of reading information in printed, handwritten, or computer form many times daily; interpreting and understanding instructions; and interpreting and understanding legal correspondence, memoranda, forms, documents, and reference materials. May be required to possess valid driver’s license, have a good driving record, and drive personal or firm vehicle to accomplish work assignments. Must be capable of delivering and obtaining documents from downtown offices and court buildings. May be required to travel out of town and/or out of state to accomplish work assignments.
EDUCATION & EXPERIENCE
High school diploma required. College degree preferred. At least 5 years’ experience in a law firm environment required.
NORMAL WORK HOURS
This is a hybrid position, is nonexempt, and eligible for overtime compensation. Normal work hours are 8:30 a.m. to 5 p.m., Monday through Friday. Working overtime and on holidays may be required and may be on short notice.
How You Will Live Life Well at Stoel Rives: Compensation, Benefits, and More!
The pay range for this position is $53,000 - $102,000; however, the base compensation presented to a candidate may vary based on skills and overall experience. This salary range is based on market location.
In addition to base compensation, Stoel Rives has a total rewards program that includes an annual discretionary bonus and rich benefits offerings. For example, our benefits offerings include paid family & medical leave, competitive PTO, and remote work options. We offer competitive and robust medical, dental, vision, life long-term disability, AD&D, EAP, FSA and Voluntary Life, ADD, and LTC options. We also provide a generous firm-contributed health savings account, a pre-tax transportation/parking plan including an employer monthly subsidy of $100 for individuals who work 3+ days/week in the office, and an annual contribution into the employee’s retirement plan.
Stoel Rives places a high priority on attracting and retaining lawyers and business professionals with different backgrounds and life experiences. This makes us better and happier as people, as an organization, and as legal advisers. We are proud to offer many engagement opportunities including a firmwide DE&I Committee, Associates Committee, Pro Bono Committee, Affinity Groups, and Parenting Circle.
We proudly partner with Diversity Lab to implement innovative programs to advance Stoel Rives’ DE&I goals, including the aggressive metrics-based goals we’ve adopted as one of five founding Move the Needle firms. Our efforts with Diversity Lab include certification under the Mansfield Rule, to boost the representation of diverse lawyers in our firm’s leadership by broadening the pool of candidates considered for opportunities. Additional information on these programs, can be found here.