E-Billing Coordinator

Latham & Watkins is a global law firm consistently ranked among the top firms in the world. The success of our firm is largely determined by our commitment to hire and develop the very best and brightest, creating a team that provides our clients with the highest quality of work and service. We are driven by our core values: respect, innovation, and collaboration.  

The E-Billing Coordinator is an integral part of Latham’s Financial Accounting team and will be responsible for submitting monthly electronic invoices to clients, overseeing the transition of clients to e-billing, and providing follow-up support to attorneys, practice office staff, and clients in all aspects related to electronic billing, while handling a heavy volume of highly complex e-submission assignments for key corporate clients, as well as ensuring that all client guidelines, internal protocol, and firm’s guidelines are followed during submission process. This role will be located in either our San Francisco, Chicago or New York office. Please note that this role may be eligible for a flexible working schedule that allows for a hybrid and in-office presence, 2-3 days a week in-office, depending on office location. Please also note that this role will require consistent overtime of about 15-25 hours a month and time-off requests will be limited between the months of October - December. 

Other key responsibilities include:

• Acting as a liaison between billing attorney/secretarial staff, practice office billing staff, and clients’ staff assigned to electronic billing by providing expert-level subject matter support, resubmitting invoices, and ensuring corrective action is in place for future submissions
• Populating, maintaining, and updating data for assigned clients in the firm’s 3E system and clients’ external web applications
• Working collaboratively with departmental supervisors to support e-billing systems by adding or removing user accounts, resetting passwords, assigning proper security levels, entering budgets, creating status reports, and matter profiles in various sub-systems
• Performing ad hoc analyses of complex client accounts in regards to collections, rates, and reduced and rejected invoices

We’d love to hear from you if you:

• Display knowledge and experience with web based e-billing systems and vendors, such as Serengeti, Datacert, and Tymetrix
• Demonstrate the ability to test and troubleshoot multiple e-software applications, summarize findings, and identify potential problem areas
• Possess familiarity with LEDES formats, including Ascii and XML formats

And have:

• A high school diploma or equivalent; a Bachelor’s degree in Accounting, Finance, or a related field a plus
• A minimum of two (2) years of experience with E-billing vendors and 3E Billing; knowledge of 3E’s E-Invoicing module a plus
• A minimum of five (5) years of experience involving general accounting practices; a minimum of four (4) years of experience involving billing processes and practices

Successful candidates will not only be provided with an outstanding career opportunity and welcoming environment, but will also be provided with a generous total compensation package with bonuses awarded in recognition of both individual and firm performance. Eligible employees can participate in Latham’s comprehensive benefit program which includes:

• Healthcare, life and disability insurance
• A generous 401k plan
• At least 11 paid holidays per year, and a PTO program that accrues 23 days during the first year of employment and grows with tenure
• Well-being programs (e.g. mental health services, mindfulness and resiliency, medical resources, well-being events, and more)
• Professional Development programs
• Employee discounts
• And more!

Additionally, we have a range of diversity programming including Global Affinity Groups. These groups provide a firmwide platform to share experiences and advice as well as an opportunity to participate in a supportive network with common interests to help make life at the firm even better.

Please click here to view the full job description for this role.

Latham & Watkins is committed to diversity, equal opportunity, sustainability, and pro bono legal services. We draw from a remarkable wealth of talent to create one of the world's leading law firms, and advance these commitments through the work of our Global Citizenship department. Our lawyers, paralegals, and professional staff worldwide comprise a rich mixture of different races, ethnic backgrounds, religions, sexual orientations, cultures, and primary languages. Our diversity makes us who we are.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Please click the link below to review the Ordinance.

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