Wilson Sonsini is the premier legal advisor to technology, life sciences, and other growth enterprises worldwide. We represent companies at every stage of development, from entrepreneurial start-ups to multibillion-dollar global corporations, as well as the venture firms, private equity firms, and investment banks that finance and advise them. The firm has approximately 1,100 attorneys in 18 offices: 13 in the U.S., three in China, and two in Europe. Our broad spectrum of practices and entrepreneurial spirit allow our staff exceptional opportunities for professional achievement and career growth.
We are currently looking for a full-time experienced Litigation Executive Assistant to join the Firm in our Palo Alto office. This position will support a busy desk of attorneys. The individual will handle various administrative and clerical tasks as well as assisting with litigation related responsibilities. Labor & Employment experience preferred, but not required.
This hybrid role will require 2-3 days in the Palo Alto office per week.
Responsibilities:
- Assists attorneys in all stages of litigation cases from onset through post trial, including creating and revising pleadings, performing e-filing in various courts and administrative agencies, serving discovery and maintaining client files.
- Process time entry, make travel arrangements, process reimbursement expenses, maintain attorney calendars, scheduling and coordinating meetings and conference calls, review and prepare billing invoices, and other administrative duties.
- Assist with overflow work and other projects as needed.
- Flexible team player with the ability to work with different levels of staff and attorneys, as well as clients.
- Capacity to work well under pressure, collaborate (and enjoy being) with a team, multitask and maintain professional demeanor at all times.
- Strong ability to maintain high standards, use good judgment and seek out ways to contribute and anticipate needs.
- Computer proficiency in Microsoft Office Suite applications including Word, Excel and Outlook, and other office technologies.
- Strong attention to detail, organizational skills and ability to manage time effectively.
Qualifications/Experience:
- The ideal candidate will have 3 or more years of experience working as a Legal Secretary in the Litigation field.
- Experience in a deadline driven, large law firm litigation department highly desired; experience in Labor & Employment Litigation department a plus.
- Substantive knowledge of State and Federal court filing, including e-filings. Must be knowledgeable of: discovery, document production, document management, calendaring and case management.
- Strong comprehension of a variety of legal court documents, including complaints, answering rulings, judgments, affidavits, motions, appeals, subpoenas, court dockets, reports, and memos.
The primary location for this job posting is in Palo Alto. The actual base pay offered will depend upon a variety of factors, including but not limited to the selected candidate’s qualifications, years of relevant experience, level of education, professional certifications and licenses, and work location. The anticipated pay range for this position is as follows: $46.67 - $63.14 per hour.
The compensation for this position may include overtime and a discretionary year-end merit bonus based on performance. We offer a highly competitive salary and benefits package.
Benefits information can be found here. Equal Opportunity Employer (EOE).