Executive Assistant

Omega Law Group is a prestigious personal injury law firm located in the heart of Beverly Hills. We are committed to championing the rights of individuals who have suffered due to negligence or wrongful acts. Our dedicated team is known for delivering exceptional service and winning results for our clients. Through innovation, compassion, and expertise, we have gained a reputation as one of the leading law firms in personal injury. To learn more, please visit our website: www.omegalaw.com.

Position Overview:

We are seeking a highly organized and proactive Executive Assistant to provide high-level support to our Managing Partner. This role is crucial in ensuring seamless daily operations and managing executive priorities. The ideal candidate will be a polished professional with exceptional organizational skills, discretion, and the ability to thrive in a fast-paced environment.

Responsibilities:

• Provide comprehensive administrative support to the Managing Partner, including managing calendars, scheduling appointments, and coordinating meetings (both on-site and off-site) using Outlook and Google Calendar.
• Oversee task and project management, ensuring timely completion of key initiatives.
• Draft and manage professional communications, handle internal messaging, and serve as a liaison with clients and various departments.
• Assist with high-priority projects and manage special assignments as directed by the Managing Partner.
• Arrange and coordinate all aspects of executive travel, including flights, accommodations, transportation, and itinerary planning while handling last-minute changes or emergencies.
• Represent the Managing Partner with professionalism, discretion, and tact, maintaining confidentiality in all matters.
• Perform general administrative duties, including office organization, meeting preparation, research, and record-keeping.
• Provide personal assistance, including running errands, scheduling appointments, event planning, ordering meals, etc.
• Support special projects aligned with the candidate’s expertise and background.

Requirements:

• Minimum of 5+ years of experience as an Executive Assistant, supporting C-level executives or senior leadership.
• Proficiency in Microsoft Word, Outlook, Excel, and PowerPoint, with strong technical skills.
• High level of discretion and professionalism in handling confidential information.
• Strong interpersonal, written, and verbal communication skills.
• Customer service-oriented, diplomatic, and able to problem-solve independently.
• Ability to exercise sound judgment, prioritize tasks, and manage multiple responsibilities efficiently.
• Strong attention to detail, excellent organizational skills, and a proactive, team-oriented mindset.