File & Records Coordinator

The Tallahassee office is seeking a service-oriented File & Records Coordinator to support an assigned attorney or group of attorneys. This position requires a professional, organized self-starter with the ability to interact with staff, providers, experts and clients in a fast-paced, challenging legal environment. A proactive work ethic, ability to anticipate needs, and attention to detail are a must.

• Interface with clients, colleagues and medical providers, both on the telephone and in-person.
• Prepare appropriate record requests.
• Prepare form turndown letters for attorney review.
• Prepare 10-day notice letters to medical providers.
• Establish and maintain paper and electronic files in compliance with current firm policies utilizing the Firm’s document management system.
• Order medical records and follow-up with medical providers.
• Request liens.
• Organize medical records and bills.
• Produce and organize records for experts.
• Other general administrative duties and projects as assigned.

Education, Qualifications, and Certifications

High school diploma or GED required.

Experience

One or more years in a law firm and/or with medical records preferred.

Working knowledge of Microsoft Office Suite (Word, Excel, Outlook, etc.) required.

FileVine experience preferred.

Bi-lingual (Spanish) preferred.

Knowledge and Abilities

Self-motivated and organized.

Excellent written and verbal communication skills.

Able to maintain a heavy workload with time-sensitive material.

Critical Thinker.

Attention to detail and accuracy.

Dependable and reliable.

Able to work well independently, as well as part of a team.

Working Conditions

Office environment.

Physical Activities & Requirements

Repetitive motion of the wrists, hands and fingers.

Standing for sustained periods of time.

Lift, push or pull up to 25 lbs.