Human Resources Coordinator

Who We Are

At Benesch we pride ourselves on exceeding expectations and building trust not only with our clients but with our employees - Benesch's #1 asset. Committed to providing not only the highest level of legal service to our clients, Benesch also aspires to create a positive work environment for our employees. Our Firm continues to earn placement on Chicago and Cleveland's Top Workplaces list, along with Cleveland's NorthCoast 99 Top Workplaces rankings. We also continue to advance on the AmLaw 150 list, placing us among the top 150 law firms in the country.

Benesch is proud to be recognized for being a Firm that attracts and retains top talent - making Benesch a great place to work. We offer a hybrid schedule, career development and growth, transparent and visible leadership teams, and a place where diversity, equity and inclusion is celebrated. In addition, the Firm offers a full array of benefits which can be viewed at www.mybeneschbenefits.com.

Working with Us - Come and "Be Benesch!"

We are one of the fastest growing firms in the nation, and have offices in Chicago, Columbus, San Francisco, New York City, and Wilmington. We continue to expand our geographic footprint and value the talent that comprises each of our locations. If you are someone who champions a First in Service approach and are ready to be part of an exciting and growing Firm, we would invite you to apply to join our team.

Want to know more? To hear from some of our team, click here: https://www.beneschlaw.com/careers/index.html

Benesch is proud to announce the opening for a Human Resources Coordinator in our Cleveland office! This position is hybrid and has work from home flexibility.

Position Summary:

Are you looking for an opportunity to take your HR degree and put it to practical use? Do you have a desire to work in Human Resources and learn from the ground up? Then you may be interested in Human Resources Coordinator position. This role is perfect for the individual who wants to roll up their sleeves and jump into HR and start learning from day one. This position is perfect for the energetic, driven, detail-oriented professional who wants to play a pivotal role in our organization.

The Human Resources Coordinator is responsible for providing administrative support to the Human Resources Department. The Human Resources Coordinator supports a variety of HR services for all Benesch offices, including the maintenance of personnel files, assisting with support staff recruiting, orientation, and the onboarding process for new hires.

Essential Functions:

1. Facilitates onsite interviews at the Cleveland office by preparing interview schedule sheets, ensuring candidates are greeted and shown out, and interviewers are timely.


2. Coordinates with hiring managers and trainers on an appropriate orientation schedule and onboarding plan for incoming new support staff hires.


3. Schedules and facilitates orientation for new support staff employees across all office locations.


4. Serves as the primary point of contact during a new hire's onboarding; proactively communicating onboarding expectations, sending the New Hire Survey and providing first day instructions prior to their start date.


5. Manages the processing of new hire ID badges and replacement employee badges with the building.


6. Conducts the HR facet of orientation for all new support staff hires across all office locations.


7. Ensures new staff hires complete all required onboarding paperwork in a timely manner.


8. Assists in the completion of I-9 forms for new hires, collects required documentation and maintains the records in accordance with the law and Firm best practices.


9. Completes any employment, income, or character verifications in accordance with Firm requirements.


10. Processes information requests in the Firm's AMC (Adds/Moves/Changes) system.


11. Oversees the facilitation and completion of all employer programs including but not limited to: NorthCoast 99, Top Workplaces, Most Loved Workplaces, etc.


12. Schedules all new support staff 30/60/90-day check-in's.


13. Manages the sending of gifts for new hires, birthdays, sympathy and births; and any corresponding firm announcements.


14. Maintains the HR department credit card and ensures all backup is submitted timely to the accounting department.


15. Processes any HR/Benefits/Comms vendor invoices in Chrome River.


16. Manages the vendor relationship with the HR compliance poster service and ensures current compliance posters are displayed in appropriate areas in all Benesch locations.


17. Coordinates with Office Administrators/Managers on any compliance updates or new posters being sent.


18. Processes any client-specific background checks and provides appropriate documentation to the respective timekeeper.


19. Aids in the planning of Firm events such as the summer outing, Halloween party, and annual Holiday Party.


20. Ensures that electronic personnel files are kept current and in alignment with best practices and retention requirements.


21. Uploads documents into the electronic personnel files.


22. Supports the HR team with scheduling HR-focused events and meetings, coordinates any food deliveries, and ensures the appropriate technology is arranged.


23. Provides a wide range of complex administrative and clerical support to the HR team.

Additional Responsibilities:

1. Performs other duties as assigned.


2. Assists with ad hoc reporting as-needed.


3. Provides additional support on HR projects as necessary.

Confidentiality:

Due to the nature of your employment, various documents and information, which are of a confidential nature, will come into your possession. Such documents and information must be kept confidential at all times.

Qualifications:

The Human Resources Coordinator must have a bachelor's degree in HR or related discipline or have two or more years of related work experience. Must possess good communication skills and carry out responsibilities in a very professional, client-focused manner. Technical proficiency with Microsoft Office Suite (Word, Excel, Power Point, Outlook) is required. The HR Coordinator must be resourceful, proactive, and be able to handle multiple competing priorities.

Benesch is an equal opportunity employer. We strongly value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability (where applicant is qualified to perform the essential functions of the job with or without reasonable accommodations), medical condition, protected veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.

Applicants who are interested in applying for a position and require special assistance or an accommodation during the process due to a disability should contact the Benesch Human Resources Department by phone at 216-363-4578 or email at cwatson@beneschlaw.com.