Human Resources Coordinator

Hall & Evans, LLC, one of Colorado's oldest and most reputable trial firms, currently has an opportunity for a Human Resources Coordinator. This position provides general administrative support, such as preparing reports, composing miscellaneous correspondence, and arranging meetings. The HR Coordinator completes all administrative activities to onboard, promote, and offboard Members and employees. This position creates new employee personnel files and maintains those files along with necessary I-9 documentation. They assist in the administration and management of evaluation and performance management systems. They help promote employee recognition, special service rewards, or similar employee engagement activities including placement into the employee personnel file.  

Essential Duties and Responsibilities 

- Performance systems: Ensures documentation of performance is placed in the personnel files;

- Engagement: Ensures Members and employees have access to and use Real-Time Feedback (RTF) and appropriate documentation is placed in the personnel file;

- Onboarding: Ensures proper documentation is assigned to the new hire, completed, and placed into the employee’s personnel file. Conducts new employee orientation and enters new hires into all systems. Completes I-9 documentation and maintains necessary files. Creates onboarding schedules for new hires, including calendar entries, conference rooms reserved, and trainers included. Sends out welcome emails for new hires;

- Data entry: Ensures promotions, job changes, and resignations are completed in the system and personnel files are updated;

- Offboarding: Ensures all paperwork is complete and filed. Collects ID badges;

- Conducts all verification of employment for Members and employees;

- Administers all unemployment claims;

- Completes all EEOC reporting and compliance, and;

- Other duties as assigned.

*This job description reflects management’s assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.

Competencies 

The following are the competencies required to be successful in this position: 

- Customer Service

Responds promptly to customer needs; solicits customer feedback to improve service; responds to requests for service and assistance; meets commitments.

- Oral Communication

Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions; participates in meetings. 

- Written Communication

Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data effectively; ability to read and interpret written information. 

- Temperament

Ability to work with little supervision; prioritizes and anticipates work needs; works well under occasional periods of pressure and short deadlines. 

- Ethics/Confidentiality

Keeps client, personnel, and firm information confidential at all times; understands and implements general rules of ethical behavior applicable to lawyers. 

- Relationship Management

Builds and maintains strong relationships with Members and employees at all levels of the firm to accomplish goals; collaborates with numerous individuals depending upon the project. 

- Computer Skills

Basic knowledge of computer operation, internet software, spreadsheet software, and word processing software - the use of Microsoft products is preferred; ability to type and operate office equipment; learns software quickly and possesses the skills necessary to conduct a systematic analysis of data or statistics. 

Skill Set and Abilities 

- Language Skills

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to attorneys and other employees of the firm.

- Mathematical Skills

Ability to add and subtract two-digit numbers and to multiply and divide with 10s and 100s. Ability to perform these operations using units of American money and weight measurement, volume, and distance.

- Reasoning Ability

Ability to apply common sense understanding to carry out simple one- or two-step instructions. Ability to deal with standardized situations with only occasional or no variables.

- Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, scanners, etc.

- Work Hours

This is a full-time position. The standard workweek of 8:00 - 5:00, Monday through Friday, includes a hybrid schedule of working two days at home; occasional evening and weekend work may be required as job duties demand. No travel is expected.

Education and/or Experience 

Some college preferred. Law firm experience a plus but not mandatory. 

This position will be posted through 1/31/25

The hiring range for this position is $46,500 - $53,000 annually

How to Apply

Please go to www.hallevans.com and select the careers tab and then follow the application process. To be considered, you must complete an online employment application and resume.

Hall & Evans, LLC provides equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.