Intake Services Compliance Analyst

SUMMARY: Work closely with Senior Manager of Intake Services and Firm management to supervise the day-to-day functions involved with client-prepared engagement documents and other risk management operations within Intake Services and support department goals. 

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

• Under the direction of the Senior Manager of Intake Services, General Counsel and the New Business Committee, establish policies and procedures to identify and mitigate risks associated with client-prepared engagement documents and with Intake Services processes.
• Oversee the management, implementation and promulgation of the Firm’s database of client-prepared engagement documents to ensure compliance with client requirements and regulatory standards.
• Initiate, develop and implement practices to promote adherence to compliance standards and mitigate risks associated with new client engagements.
• Identify risks associated with client-prepared engagement documents and ensure that all Intake Services processes and procedures align with Firm policies and industry best practices.
• Liaise with cross-functional teams to ensure alignment of processes and facilitate effective communication.
• Oversee the development of accurate records, documentation and audit trails of risk assessment activities related to new client engagements.
• Direct the generation of regular reports, metrics and analyses to track and report on key indicators, trends and performance metrics to provide insights and recommendations.
• Perform other such duties as directed.

EDUCATION AND EXPERIENCE:

Bachelor’s Degree or minimum of seven years of related experience, law firm or similar process management/risk management experience required.  A minimum of five years of management and/or leadership experience is required.  Must have the ability to prioritize and handle multiple projects at once while meeting deadlines and to work in a fast-paced environment with minimal supervision.  Studies in areas directly applicable to the duties described above (e.g. business administration, project management, management, paralegal/legal assistant, and finance) desirable but not required.

TECHNICAL SKILLS:

Demonstrated proficiency in Microsoft Office Suite.  Strong research skills. Knowledge of database architecture or programming a plus.  Proven aptitude to learn new software applications. 

OTHER SKILLS and ABILITIES:

Interpersonal communication skills necessary to maintain effective relationships with partners, attorneys, clients and staff. Ability to work effectively and provide a quality work product under extremely tight deadline pressure.  Strong attention to detail and organizational skills.  Exhibit independent thinking and decision making.  Proven leadership skills and ability to effectively provide direction.