IP Legal Assistant (entry level)

Hylton-Rodic Law PLLC, a boutique intellectual property law firm, is looking for an entry level IP Legal Assistant/Paralegal to work in-person in our office. If you are looking for work/life balance, a collegial work environment, and opportunity for professional growth, then apply to join our team! 

The ideal candidate will be responsible for supporting the Firm’s foreign and US patent procurement practice including:

• filing PCT applications and US domestic and national phase applications;
• preparing and e-filing of office action responses, information disclosure statements, petitions, issue fees, and other patent prosecution documents;
• timely seeking foreign filing licenses, and instructing overseas attorneys on PCT nationalizations and Paris Convention filings, working statements; 
• communicating with foreign attorneys throughout the world; 
• updating the status of patents and patent applications, and inspection of electronic patent file histories; 
• filing sequence listings;
• maintaining paper files;
• preparing other patent forms and correspondence;
• coordinating completion of inventor declarations, assignments, powers of attorney, etc.
• preparing reporting correspondence to clients regarding USPTO communications, such as Formalities Notices. Also, prepare and forward reporting letters to clients regarding USPTO filings;
• preparing reminders to clients regarding due dates and instructions;
• reviewing application papers being filed in the USPTO for accuracy and completeness; regarding inventors, assignees, priority data, etc.;
• enter timing and the billing description for completed tasks;
• meet billable hours expectation and adhere to best practice for daily time entry;
• working with timekeepers to review work and ensure docketing deadlines are met; 
• maintain confidentiality and handling sensitive information with discretion; and 
• be proactive, resourceful, and adaptable to handle unexpected tasks and challenges.

Education, Experience, and Skills Required:

• College degree and/or a paralegal certificate from a school approved by the ABA (required)
• Strong organizational skills that reflect ability to seamlessly perform and prioritize multiple tasks with excellent attention to detail
• Strong interpersonal skills and the ability to build relationships with staff and clients
• Must demonstrate professionalism, confidentiality, organizational skills, and the ability to be proactive
• Executes work with a high degree of precision and accuracy
• Proactive approach to problem-solving and strong decision-making capability
• Strong written and verbal communication skills
• Strong organizational and judgment skills
• Ability to work under tight deadlines and prioritize responsibilities
• Ability to learn new concepts and skills quickly
• Expert proficiency with the MS Office (Word, Excel, PowerPoint and Outlook) applications. This includes ability to proof and edit (using edit marks) non-routine correspondence, reports and tables for typographical (spelling and grammar) errors, and sentence structure

Compensation includes $20 -$26 / hr - commensurate with experience along with the following:

• Commuter Benefits
• Mental Health Days
• Employee Assistance Program (EAP)
• Disability (LTD/STD)
• Health Insurance Subsidy
• Paid Time Off (PTO)
• 6.5-Day Holiday Break (Christmas Eve to New Year’s Day)
• Billable Hour Bonus
• Life insurance
• Paid time off
• Vision insurance
• 401(k)
• 401(k) matching
• Dental insurance
• Sunshine Fridays

Office is walking distance from Tenleytown metro stop.  

Please apply by submitting your resume along with a cover letter.

NO RECRUITERS, PLEASE.