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Position: Legal Administrative Assistant
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Clark Hill PLC seeks an experienced full-time Legal Administrative Assistant in its Birmingham Office. A minimum of 5 years of litigation experience and the ability to work in a team environment is required. Experience in a high-volume, fast-paced litigation practice is preferred. Experience working with courts both inside and outside of Michigan and in both state and federal courts is preferred. This position reports to the Office Manager, as well as assigned attorneys, and is responsible for providing the requisite legal secretarial and administrative support (clerical) needs of assigned attorneys; preparation of letters, memos, pleadings, and other documentation as required; entering conflict information into the system to run conflict checks for new clients as well as preparation of supporting documentation; file pleadings, electronically or otherwise, with the appropriate court systems; docketing of dates into a central docketing system; making travel arrangements; preparing expense reimbursement documentation; providing documentation, as required, to clients; answering the direct dial phones for assigned attorneys; maintaining a system of filing for all attorney work and client information; entering attorney time. This position assists attorneys in the litigation area, but with the ability and willingness to help attorneys, legal assistants, and others in other areas.
Essential Job Functions:
• Provide legal secretarial and administrative (clerical) support to assigned attorneys.
• Prepare letters, memos, pleadings, and other documentation as required.
• File pleadings (electronically or otherwise) with the appropriate court systems.
• Docket dates into a central docketing system.
• Make travel arrangements.
• Prepare expense reimbursement documentation.
• Provide documentation, as required, to clients, opposing counsel, and others.
• Enter conflict information into the system to run conflict checks for new clients and prepare supporting
documentation
• Maintain an appropriate filing system for all attorney and client work.
• Answer incoming phone calls for assigned attorneys and legal assistants unless otherwise directed.
• Enter attorney time.
• Perform other duties or tasks as assigned or requested (as needed) by the Office Manager, attorneys, or legal
assistants.
Minimum Requirements:
• A minimum of 5 years of litigation experience.
• Excellent computer skills utilizing MS Word, Outlook, and related MS software.
• Excellent attention to detail and proofreading skills.
• Ability to handle multiple tasks at one time.
• Excellent prioritization skills and the ability to manage a high-volume and diverse workload for multiple
people.
• Excellent organizational skills.
• Must be self-motivated.
• Must be a self-starter.
• Must be able to work as part of a team.
• Ability to absorb information quickly and adapt to change.
• Ability to exercise sound judgment and business acumen when interacting with clients, potential clients,
guests of the firm, co-workers, and others.
• Excellent communication skills, both verbal and written.
• Designation as a Certified Legal Secretary is a plus.
The salary range at the time of posting is $55,000-$65,000 annually, based upon a full-time work schedule. Actual compensation will be influenced by various factors, including but not limited to employee qualifications, relevant experience, skill sets, training, internal equity, and market data. This position is eligible for an annual discretionary bonus. In addition, Clark Hill offers employees the ability to participate in health insurance with optional HSA/FSA, short-term disability, long-term disability, dental insurance, vision care, life insurance, 401K, paid time off, parking/public transportation allowance, and an employee assistance program.
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