Legal Assistant - Litigation

Lane Powell has nearly 150 years of experience serving as a strategic business advisor and legal counsel to premier public and private companies. Synonymous with excellence and innovation, Lane Powell’s attorneys bring an entrepreneurial spirit to their work that is reflected in a client roster that includes some of the most venerable – and dynamic – companies and individuals in business today.

Position Summary:

We are seeking an experienced Litigation Legal Assistant to provide a wide range of legal administrative tasks, from difficult to complex.  Responsibilities include the organization, prioritization, and coordination of a moderate to high volume of administrative and legal work, including confidential information.  Duties include exceptional customer service; administrative and legal support to attorneys, clients, and other stakeholders; creating, typing, editing, and proofreading various documents; creating and maintaining filing systems; scheduling meetings, maintaining calendars and arranging travel; coordinating and monitoring case or matter preparation; auditing or reconciling billing entries and expense invoices; and managing workload required to complete projects.  Duties will vary by department or practice team.

This full-time, non-exempt position reports to the Office Administrator in our Portland office.  Schedule is Monday – Friday, 8:30 a.m. to 5 p.m. Overtime may be required during periods of high demand. This position may be performed through a hybrid remote/on-site schedule.

Please include a cover letter with your application.

Responsibilities:

The primary job responsibilities listed below represent work performed by this position and are not all-inclusive. The omission of a specific accountability will not preclude it from the position if the work is similar, related, or a logical extension of the position. 

• Work closely with other administrative team members in a supporting capacity


• Proactively maintain overview of attorneys' workload; anticipate next steps and implement follow-up procedures to ensure tasks are completed


• Maintain attorney calendars; establish and facilitate deadline reminder systems


• Coordinate client and administrative meetings and appointments for attorneys, including conference room scheduling, preparation of materials, and arrangements with service providers


• Receive clients and visitors; maintain good relations with clients; observe confidentiality of attorney-client relationship


• Create, edit, revise, redline, and/or proofread correspondence, memoranda, and other documents from dictation, written, and/or electronic copy


• Receive, screen, route, and initiate telephone calls; transcribe voicemail and/or take accurate messages; arrange conference calls


• Process and route incoming mail and electronic communication promptly; prepare outgoing mail for delivery


• File paper and electronic documents with appropriate courts and agencies; ensure proper filing procedures are followed and deadlines are met


• Coordinate with Docketing to ensure accuracy of dates and compliance with Firm docketing requirements


• Coordinate conflicts checks; prepare new business intake forms and engagement letters; open new files


• Maintain administrative and client files; filing electronic and/or paper documents and information promptly and accurately


• Update and release attorney time entries; review and edit client bills


• Coordinate domestic and international travel arrangements for attorneys, including hotel, air, and other transportation plans


• Prepare finance-related documents as required, including check requests, expense reports, and trust documents


• Operate standard office equipment to perform copying, scanning, and faxing


• Participate in Department or Firm-wide projects:
  
  
  
  • Support Continuous Process Improvement (CPI) activities
  
  
  • Participate in projects as requested
  
  
  • Provide legal assistant support to other attorneys on intermittent or temporary basis as needed
  
  
  
  

Minimum Requirements:

The minimum qualifications listed below (along with education/experience) are representative of the knowledge, skills, and abilities needed to perform this job successfully.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities of this position.

• High school diploma or equivalent


• Minimum of five (5) years of relevant law firm, court, or regulatory agency experience


• Minimum of five (5) years of experience performing progressively more responsible similar/equivalent work, to include:
  
  
  
  • At least five (5) years of experience utilizing computer systems in daily work
  
  
  • Experience utilizing file management and database concepts
  
  
  • Demonstrated competency in high level of attention to detail
  
  
  
  

Required Knowledge, Skills, and Abilities

• Advanced knowledge of legal terminology and procedures


• Advanced knowledge of litigation processes


• Advanced knowledge of Court Rules and Systems


• Advanced knowledge of software applications, and proficiency using MS Office (Outlook, Word, Excel), Adobe Acrobat Pro (navigating and editing), and document comparison software


• Ability to accurately type a minimum of 80 wpm


• Strong command of the English language, including excellent spelling, grammar, and punctuation


• Strong interpersonal, relationship-building, and customer service skills with ability to establish and maintain effective working relationships with peers, attorneys, clients, vendors, and other parties


• Assertive communication (verbal and written) skills and the ability to build rapport with different personality types


• Excellent problem-solving and organizational skills with attention to detail


• Ability to ask clear, concise questions that will facilitate effective problem resolution of issues


• Ability to effectively prioritize and complete multiple tasks and meet deadlines


• Ability to maintain confidentiality of all information


• Ability to handle a variety of tasks concurrently to meet attorney/client demands


• Ability to perform a variety of tasks, often changing assignments on short notice


• Ability to manage a varied workload in a timely manner and with courtesy and tact


• Ability to work independently and as a team member

Hours / Schedule / Location:

• 37.5 hours per week / Monday through Friday 8:30 AM – 5:00 PM / Portland office


• This is a full-time, non-exempt position that requires regular and predictable attendance


• Infrequent travel may be required for cross-office projects


• This position reports directly to the Office Administrator


• This position may require both remote and on-site work. The employee will need to have internet access and a space to work; Lane Powell will provide a laptop and all necessary technology.

Salary Range:

• $63,000 annually to $85,000 Annually

Other Compensation:

• Other compensation may include bonuses, profit sharing, HSA employer contributions, prizes, and gifts

Benefits:

•  Medical, dental, vision, and Life and AD&D insurance, additionally we offer voluntary accident, hospital indemnity, and critical illness insurance plans


• 401(k) Retirement and Profit Sharing plan


• Paid Time Off - we offer PTO starting at 18 days annually for employees that accrues per pay period

Pre-Employment Screening

• Any job offer will be conditional upon successfully completing a pre-employment background screening and reference check.  

Lane Powell PC is an equal opportunity employer and actively encourages applications for employment from qualified individuals of diverse backgrounds. If you need reasonable accommodations to apply for any position, please let us know. All employment decisions, practices and procedures are carried out without regard to gender, race, color, religion, national origin, political ideology, age, marital status, disability, sexual orientation, gender identity, honorably discharged veteran or military status, or any other applicable legally protected status. This policy applies to all personnel activities including employment, promotion, transfer, compensation, and termination.