Legal Billing Clerk

Higgins, Hopkins, McLain & Roswell, LLC, a growing insurance defense firm, is looking for a highly organized Legal Billing Specialist to manage key aspects of client billing, accounts, and financial data. This position requires someone detail-focused with strong multitasking abilities and excellent communication skills to work effectively across departments.

• Prepare and process client invoices, ensuring accurate submission
• Handle billing disputes and manage resolution processes
• Maintain current information across various billing platforms
• Coordinate and submit budget updates through online billing systems
• Ensure compliance with various client billing guidelines and protocols
• Oversee accounts receivable, including monitoring overdue payments and taking follow-up action
• Manage client-related accounts payable responsibilities
• Provide financial summaries and billing reports to team members as needed
• Conduct conflict checks to ensure client and case compliance
• Track and ensure receipt of engagement agreements and retainers before initiating new matters
• Assist with opening new cases and setting up in the billing system, applying appropriate rates
• Handle invoice adjustments and write-offs as required
• Assist with electronic bank deposits and manage payment entries for operating and trust accounts
• Offer backup assistance with front office telephone duties as needed
• Assist with additional tasks and projects as directed by team members

• Previous experience in billing, accounting, or administrative functions (experience in a legal environment preferred)
• Familiarity with legal billing platforms and electronic billing software is a plus
• Strong attention to detail and accuracy in financial reporting
• Excellent time management and organizational skills
• Ability to communicate clearly and effectively with both internal teams and external contacts
• Proficiency in relevant software and tools for billing and accounts management