We are always seeking talented, motivated, growth-minded, and creative individuals. Our firm is committed to providing employee support and advancement, while embracing inclusion and innovation as keys to a stronger future.
We invite you to explore the position below and to submit your application to join our team!
The Legal Practice Assistant (LPA) will provide high-level administrative support to attorneys in the Health Sciences Intellectual Property (HSIP) and Intellectual Property (IP) practice groups. The LPA will manage the group’s billing, process foreign invoices, and open trademark and patent matters. Anticipate, plan, and proactively meet the business needs of the attorneys and execute assignments with knowledge and efficiency.
Essential Duties and Responsibilities:
Perform routine and complex administrative tasks for attorneys and other timekeepers.
Prepare and update reports and presentations using sophisticated software.
Support new client and business development efforts by opening and closing new matters and submitting requests for conflicts of interest checks.
Coordinate and prepare high volume of complex client billing, using procedures that requires client specific instructions and/or multiple revisions.
Prepare routine correspondence, read, and route mail, conduct general research and responsible for file maintenance.
Responsible for phone coverage and routing of voice mail messages, calendar management and anticipate calendar conflicts.
Proactively organize and manage schedule changes for events and meetings.
Arrange domestic and international travel and create and submit related expense reports.
Liaise with administrative departments to coordinate all aspects of workflow support for attorneys.
Collaborate with resources inside and outside the firm, as appropriate, to complete projects or tasks.
Provide overflow assistance to administrative legal support team.
Assist in fostering an environment of superior customer service, collaboration, commitment, team spirit, pride, and trust.
Knowledge, Skills, and Abilities:
Able to exercise strong judgment in a variety of situations and maintain balance among competing priorities.
Demonstrate superb administrative and organization skills while being able to work under pressure at times to handle various tasks.
Demonstrate a willingness to learn and develop skills as an independent thinker.
Demonstrate a "can do" attitude and initiative to assist on a variety of projects.
Excellent interpersonal skills to effectively interact with all levels of firm personnel, clients, and vendors.
Able to manage multiple projects in a deadline driven environment.
Excellent verbal, written and proofreading skills.
Able to produce a high volume of documents within tight deadlines and work within a team environment.
Capable of handling confidential matters for clients and attorneys.
Education and/or Experience:
A Bachelor’s degree from an accredited college or university or any combination of training, education and experience that demonstrates the ability to perform the essential duties of the position.
Minimum of three (3) years of administrative experience working in an administrative support role in a legal or professional services environment.
Deep experience with Microsoft Office Suite products including Word, Excel, and PowerPoint.
Health Science Intellectual Property and Intellectual Property experience highly preferred.
Experience with high-volume complex billing highly preferred.
The Firm will comply with any applicable city or state workplace mandates in effect in regards to Covid-19.
This position description is intended to describe the general content of and requirements for the performance of the job. The statements contained in the position description are not necessarily all-inclusive and additional duties and responsibilities may be assigned as determined by business needs.
This position description does not constitute a written or implied contract of employment.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
California Applicants: Please visit our Privacy Notice and Notice at Collection to learn about our information practices in the Job Application and Employment context.
Equal Employment Opportunity
Troutman Pepper adheres to a policy of equal opportunity and will make all employment decisions, which include hiring, promotion, transfer, demotion, evaluation, compensation and separation, without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, pregnancy, citizenship, disability, genetic information, marital or armed forces status and any other classification as protected by law.
Compensation is dependent on several factors, such as position, location, education, training, and/or experience.
Hiring Salary Range: