Legal Records Specialist

Because a great law firm begins with great people.
 

At Rivkin Radler, we are always looking for professionals who share our passion for the law and commitment to total client satisfaction. Rivkin Radler has approximately 235 lawyers, with offices in Albany, N.Y.; Hackensack, N.J.; Jacksonville, F.L.; New York City; Poughkeepsie, N.Y.; and Uniondale, N.Y.  The firm actively encourages equal opportunity and diversity, through mentoring, training, professional development, and public service programs.

The firm offers competitive salaries in addition to a comprehensive benefits plan which includes medical and dental insurance, group term life insurance, accidental death and dismemberment insurance, long-term disability insurance, optional term life insurance, flexible spending accounts, Aflac, 401(k), paid time off, referral bonuses and paid holidays.

Rivkin Radler LLP has an immediate full-time opening for a Legal Records Specialist working in our Uniondale office.

In the Records Department we act as an ambassador to our information process. You will be trained on how we manage Records & Information such as creating, storage, archiving, retention & disposition.

Responsibilities include but are not limited to:

• File documents into file folders


• Create new and additional folders in File Trail


• Fulfill service requests from legal staff, such as retrieving folders & documents in a timely manner


• Maintain appropriate file inventory space


• Maintain proper chain of custody workflow – checking file folders in/out from every location


• Liaise with offsite storage facility regarding storage and shredding


• Requesting digital files from warehouse and adding into Netdocs


• Sharing electronic files and document from Netdocs


• Scanning & profiling documents into Netdocs 


• File e-mail requests into our document management system, Netdocs


• Ad-hoc records projects such as digitizing, quarterly clean-up

 Qualifications:

• 3 years record management – Creating, circulating, storing & disposing


• Strong communication & customer service skills


• Excellent organization management skills


• Proficient with File Trail, Netdocs, Outlook, Word & Excel


• Attention to detail & sense of urgency


• Positive & professional attitude


• Ability to lift 35lbs


• Hours: 10am-6pm

Congenial fast-paced environment, competitive salary and benefits. EOE.

Job Type: Full-time

The annualized salary range for this position is $40,000 to $45,000.  Actual pay will be adjusted based on experience and other job-related factors permitted by law.