Legal Secretary

About the job

Are you an organized and detail-oriented professional looking for an exciting opportunity to showcase your administrative skills? Look no further! Aleshire & Wynder, LLP is seeking a Full-Time Legal Secretary to join our team in Oakland, CA. As a Legal Secretary, you will play a crucial role in ensuring the smooth operation of our office. This position is perfect for someone who thrives in a detail oriented, professional environment and enjoys multitasking. You will have the opportunity to work with a team of transactional and litigation attorneys in a supportive and collaborative work culture. In this role, you will be responsible for managing calendars, scheduling appointments, coordinating meetings, and handling general clerical duties. Your exceptional organizational and interpersonal skills will be put to use as you assist in maintaining office supplies and equipment, preparing correspondence, and coordinating travel arrangements. If you are excited about joining our team where you can personally make a positive impact, apply today!

As an employee at Aleshire & Wynder you will enjoy benefits such as Medical, Dental, Vision, 401(k), Life Insurance, Health Savings Account, Flexible Spending Account, Competitive Salary, and Paid Time Off.

Aleshire & Wynder, LLP: Our Mission

Aleshire & Wynder, LLP, is a California-based private law firm of 60+ attorneys with offices located in Westlake Village, Los Angeles, Fresno, Irvine and Riverside. Aleshire & Wynder is a unique law firm dedicated to the representation of public entities by providing innovative, ethical, and cost-effective legal representation.

What does a Legal Secretary do?

• Produce legal documents by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics; such as pleadings, briefs, opinions, complaints, administrative decisions, orders, and subpoenas from verbal or written instructions, occasional transcription, shorthand notes, rough drafts, and/or other materials which may be difficult to interpret and/or format


• Proven ability to proofread and correct prepared materials for correct grammar, spelling, punctuation, format, syntax, and content


• Review legal documents to ensure they are in proper format and contain all necessary portions or related documents & exhibits for court acceptance; file legal documents with proper courts


• Prepare and assemble materials, documents, and exhibits for meetings, appearances and hearings


• Support as needed with reporting of billable time reporting and expense report entry


• Prepare all outgoing mail, packages, and certified receipts; for your attorneys


• Perform copying and scanning, as needed


• Assist with maintaining firm hardcopy and electronic files in accordance with the firm's established system


• Manage sorting and transferring of obsolete materials from active files to storage off-site, as needed


• Assist legal staff in day-to-day activities and complete special projects as assigned


• Arrange domestic travel as needed

• Consistently promote and model courteous service in a prompt and efficient manner


• Maintain positive relationships with internal and external clients through professional interactions


• Maintain compliance with all company policies and procedures

Would you be a great Legal Secretary?

• High School Diploma or GED required; college degree or legal secretarial certification(s) a plus


• A minimum of five (5) years' experience as a Legal Secretary supporting assigned attorneys


• Advanced Microsoft Office Skills (Word/Macros and Outlook)


• Preferred experience with iManage, Judicial Council Form software, Compulaw, WestLaw-Drafting Assistant


• Knowledge of Municipal Law is preferred


• Proven experience of use of correct English usage, spelling, punctuation, and legal terminology


• Knowledge of the organization and composition of correspondence, pleadings, discovery and transactional and related documents


• Experience with court rules and procedures for State, Appellate and Federal courts, legal terminology and syntax, and of the content, organization, and format of legal documents and correspondence


• Ability to follow complex instructions and interpret guidelines in order to make decisions and take necessary actions


• Ability to maintain composure during stressful situations occurring as a result of workloads and/or deadlines


• Ability to use diplomacy and discretion in giving out information to all related parties to a case


• Ability to transcribe documents from written, oral or computer generated formats

Join us!

So, what do you think? If you can meet these requirements and perform this job as described above, we would be happy to have you as part of our team!

Salary: $40 - $45 per hour, depending on experience

Aleshire & Wynder LLC is an Equal Opportunity Employer