Legal Secretary

This is an on-site role in Rochester, NY. No relocation assistance is provided.

The Legal Secretary provides critical administrative and organizational support to attorneys in family and matrimonial law practice. This role provides secretarial duties with office management tasks, ensuring smooth day-to-day operations of the attorneys. The ideal candidate will have a strong understanding of legal processes related to family law, be highly organized, and possess excellent communication skills.

Legal Secretary Duties:

• Maintain and organize client files, both in hard copy and electronically.
• Schedule client meetings, court hearings, and mediations; maintain attorney calendars.
• Handle confidential and sensitive information with discretion.
• File legal documents with courts (both in person and electronically) and serve as a point of contact for court personnel.
• Communicate with clients, opposing counsel, and court personnel via phone, email, and letters.
• Assist in trial preparation, including organizing exhibits and witness lists.

• Proven experience as a legal secretary, preferably in family and matrimonial law.
• Strong knowledge of family law processes, court procedures, and legal terminology.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and legal case management software.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and deadlines.
• Ability to maintain confidentiality and handle sensitive matters with professionalism.
• Ability to successfully pass a background check.
• Possess a driver's license in good standing.