Legal Secretary-Administrative Assistant - In Office

Our busy law firm is looking for an adaptable and dependable Legal Secretary/Administrative Assistant to provide support to our firm's legal and admin teams. The ideal candidate is a proactive problem solver with excellent communication skills and impeccable attention to detail. This candidate should have the ability to transition between tasks with ease, efficiently manage time without excessive supervision, and effectively follow policies and procedures while providing support inter-departmentally. If you are a natural multi-tasker, enjoy being challenged, and are looking for a rewarding opportunity in the legal industry, submit your resume now!

This is an IN OFFICE position!

• Assist the legal team with drafting and preparing routine correspondence
• Coordinate meetings, depositions, and mediations between clients, attorneys, and experts as needed
• Process case expenses
• Process incoming and outgoing mail
• Prepare and send new client documents
• Assist with case opening and closing procedure
• Process, OCR and save incoming medical records
• Maintain firm and attorney calendars as needed
• Compose legal notebooks as needed
• Assist with the maintenance of case files
• Maintain physical law library and physical case filing system
• Assist with on-site vendor and facilities management
• Maintain firm faxes and general mailbox
• Translate calls as needed
• Collaborate with the admin team to maintain firm calendar
• Assist office manager, executive assistant, and CEO with admin projects as needed
• Coordinate in-office meetings and prepare for and manage guest's needs

• Technologically proficient and eager to utilize new tools and applications
• Bilingualism Required (English/Spanish)