Legal Secretary (On-Call Judicial Assistant) - Lee County
CJIS 20th Judicial CircuitDescription
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WHY YOU SHOULD APPLY TO THE AOC?
- Great working environment
- Growth and Development Opportunities
- Medical, Dental, Vision + other supplemental insurances offered
- Sick + Vacation Paid Time Off
- Paid Holidays
- Retirement plan options (Pension or Investment)
- 457 Deferred Compensation
- Tuition Assistance
- Employee Assistance Program
KEY REQUIREMENTS
• Ability to work on temporary assignment
• High School Diploma or GED
• Two years of responsible experience as a legal secretary, paralegal or legal assistant
• Ability to type 35 correct words per minute
• Working knowledge of trial courts' rules and procedures
SUMMARY
This is an on-call position, typically needed for one-week intervals. However, the temporary assignment may be for as much as six weeks at a time. This position performs administrative, secretarial and other support duties in the absence of judicial assistants, administrative assistants, and other related positions within the Twentieth Judicial Circuit. No benefits apply to this position.
This is significantly responsible work involving a variety of complex administrative and secretarial duties, primarily for the purpose of managing the office of a Circuit Court or County Court judge in the absence of the judge's judicial assistant. In addition to extensive legal secretarial or paralegal skills, a person assigned to this position is required to have a working knowledge of trial courts' rules and procedures, including civil, criminal, traffic and small claims. Daily contacts include judges, offices of the Clerk of Court, Administrative Office of the Courts, state attorney, public defender, private attorneys, staff attorneys, state and local law enforcement agencies, the news media, and the general public. The purpose of these contacts is to receive, convey, and explain detailed information regarding Circuit Court or County Court operational procedures and policies. Work is often of a confidential nature and requires direct contact with litigants. Work requires independent judgment and is performed under the general supervision of a Circuit Court or County Court judge or the Operations Division Director.
Primary responsibilities of a Legal Secretary (On-Call) include the following: (1) Managing the Judge's Calendar; (2) Preparing, Reviewing and Monitoring Reports and Cases to Ensure Compliance; (3) Receptionist Duties; and (4) Other Duties as Assigned Examples of Duties
ESSENTIAL DUTIES AND RESPONSIBILITIES
The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification.
(1) Managing the Judge's Calendar
• Manage the judge's calendar by coordinating and scheduling pre-trial hearings, trials, conferences, and committees
• Determine the type of case or hearing and allotted time required to be scheduled and review calendar for available times
(2) Preparing, Reviewing and Monitoring Reports and Cases to Ensure Compliance
• Request files from clerk's office, and review for accuracy, format compliance, and completeness before scheduling hearings
• Coordinate and schedule courtroom assignment and support personnel such as court reporters, bailiffs, and clerks
• Review for time standards compliance and prepare reports concerning this data
• Monitor status of cases assigned to judge
(3) Receptionist Duties
• Act as judge's liaison and receptionist for the purpose of greeting, assisting, and informing litigants, attorneys, law enforcement personnel, witnesses, etc., as to court procedure and policy
(4) Other Duties as AssignedTypical Qualifications
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Knowledge of:
• Trial courts' rules and procedures
• Spelling and grammar
• Good listening skills
• Microsoft Office software applications and Windows
• Office equipment
Ability to:
• Handle matters with integrity and confidentiality
• Communicate clearly both verbally and in writing
• Handle emotionally upset, and demanding individuals with courtesy and patience
• Concentrate and perform job duties in a stressful working environment
• Organize and coordinate various individuals and/or groups on the court calendar
• Type at least 35 correct words per minute
• Provide effective, accurate, professional, polite, friendly, and prompt customer service to the public and other agency personnel, AOC employees, and the JudiciarySupplemental Information
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EDUCATION and/or EXPERIENCE
- High School Diploma or GED
- Two years of responsible experience as a legal secretary, paralegal, or legal assistant.
SUPERVISORY RESPONSIBILITIES
None.
CERTIFICATES, LICENSES, REGISTRATIONS
None