Legal Talent Administrative Assistant
Simpson Thacher & Bartlett LLPThe Legal Talent Administrative Assistant is responsible for providing administrative and office support functions to the Legal Talent Department by maintaining records and files, including on the external firm website; processing reimbursements and invoices; and liaising with various departments and external contacts. The Legal Talent Administrative Assistant will also assist with the new hire onboarding process.
Responsibilities
• Maintain updated office files, databases, confidential records, forms or other related information for the department verifying data for accuracy and completeness; other general administrative duties.
• Assist with the onboarding process for new hires, including but not limited to reviewing background checks and liaising with the Conflicts department for conflict checks.
• Maintain website bios for all associates globally.
• Process stipends and salary advances for entry-level hires.
• Process health club reimbursements and invoices; maintain tracking documents to ensure reimbursements are being properly disbursed in accordance with the policy.
• Process annual bar association membership dues; maintain tracking documents to ensure requests are within the confines of the policy
• Send life event gifts to lawyers for births, weddings and condolences.
• Process and monitor bar admissions, including for new hires; prepare bar affidavits; liaise with Purchasing to process business cards for newly-admitted attorneys.
• Provide broader Legal Talent team with assistance during peak periods, including our new associate orientation and practice group events at year-end
• Assist with regular reporting requirements to support the Legal Talent team, as needed.
• Assist Legal Recruiting administrative function seasonally, as needed.
• Perform other relevant duties as assigned.
Education
Required
• High School diploma or GED equivalent required
Preferred
• Bachelor’s Degree preferred
Skills and Experience
Required
• At least 2 years of relevant, equivalent experience
• Proficiency in MS Word and Excel; familiarity with MS Outlook Suite
• Strong interpersonal and organizational skills and attention to detail
• Ability to organize, prioritize and multi-task projects in a high pressure environment
• Client-focused with the ability to provide customer service in a professional manner
• Ability to use confidentiality and discretion in relaying information
Salary Information
NY Only: The estimated base salary range for this position is $55,000 to $70,000 at the time of posting.
The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is non-exempt meaning it is overtime pay eligible.
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Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, protected veteran’s status or any other legally protected status. “Gender” includes actual or perceived sex, a person’s gender identity, self-image, appearance, behavior or expression, whether or not that gender identity, self-image, appearance, behavior or expression is different from that traditionally associated with the legal sex assigned to that person at birth. This Policy pertains to every aspect of an individual’s relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.
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