Litigation Department Assistant

Becker has been included in the inaugural list of The Best Companies to Work for Among U.S. Law Firms by U.S. News & World Report for 2024.  Come join our award-winning team!

Becker is a diverse, multi-practice, commercial law firm with international affiliates and offices in Florida, New York, New Jersey, and Washington, DC. Becker prides itself on client-focused services and a commitment to always exceeding our client's expectations. Since 1973, we have been focusing on building a culture that is collaborative, creative, and passionate about growth.

We offer a comprehensive benefits package that includes some Employer-Paid benefits, Mental Health coverage, and even a 401k match! To fulfill our commitment to our employee’s health and safety, Becker has committees – such as the Wellness Committee and the Mental Health and Well-Being Committee – that ensures our employee’s individual health is always a priority.

We provide every incoming employee with individualized training to ensure that they are experts on Becker’s use of above-industry-standard software and in their role.

We are currently seeking a Litigation Department Assistant for our Tampa office. The ideal candidate will have excellent computer skills and the ability to work in a fast-paced and team-oriented environment.

POSITION SUMMARY: The role of Litigation Department Assistant was established to provide administrative support for the Litigation Department, Legal Assistants, Paralegals, and Attorneys.  

DUTIES/RESPONSIBILITIES: Under the supervision of the Legal Assistant, the Department Assistant (“DA”) will assist with the following tasks:

• Process new matter and conflict requests including corporate searches; perform conflict maintenance updates as required.


• Preparation and mailing of the retainer letters and various other correspondence; preparation of postage forms, FedEx labels, and mass mailings.


• Entry of new client information into Interaction.


• Update attorney case lists as files are open, closed, or assigned.


• Prepare initial case style and service list, update as needed.


• Enter time; process corrections to unbilled time reports, and casual prebills.


• Process all internal accounting, to include deposits, check requests, write-offs, and generate basic accounting reports.


• Tracking and processing of Firm and vendor invoices, including mediation invoices.


• Coordinate travel arrangements and event registrations.


• Posting of CLE credits.


• Assist with setting hearings, review judge’s procedures, and upload orders.


• Extraction of pleadings received for Federal/State Court.


• Prepare and submit attorney expense reports.


• Assist with organizational projects such as hearing binders and exhibits.


• Close files including preparation and inventorying files.


• Copying and scanning projects.


• Performs other duties as assigned.

REQUIRED SKILLS/ABILITIES: 

• Excellent verbal and written communication skills.


• Excellent interpersonal and customer service skills.


• Excellent organizational skills and attention to detail.


• Excellent time management skills with a proven ability to meet deadlines.


• Ability to organize files and workflow.


• Proficient with Microsoft Office Suite or related software.


• Familiarity with iManage, File Site, and Aderant; preferred.

 EDUCATION AND EXPERIENCE:

• Associate Degree in Paralegal Studies or related field required, Bachelor’s Degree in Paralegal Studies or related field preferred.


• A minimum of three years related experience in a law firm or corporate legal department environment required.

Replies are given within 24 hours, so apply today for immediate consideration.

Equal Employment Opportunity

Becker is committed to diversity in the workplace. Workplace diversity refers to the protection, respect and inclusion of all of the attributes that each employee contributes to the workplace. We strive for a workplace that welcomes and respects all employees regardless of any protected class status, including, but not limited to, race, color, religious creed, national origin, sex, sexual orientation, gender identity, genetic information, military service, age, ancestry, and disability. We also acknowledge the other ways in which people are different, such as educational level, life experience, work experience, socio-economic background, and personality and recognize the value of these individual differences.

We are wholly committed to creating hiring practices and a work environment that values and utilizes the contributions of people with different backgrounds, experiences, and perspectives.

As such, it is the policy of Becker to recruit, employ, train, develop, and promote employees on the basis of individual qualifications, competence, and merit. We believe that all persons are entitled to equal employment opportunity and do not discriminate on any basis prohibited by applicable law. It is our goal to fully comply with the letter of the law, as well as its spirit and intent.