Manager of Accounts Payable

Crowell & Moring LLP is an international law firm with offices in the United States, Europe, MENA, and Asia that represents clients in litigation and arbitration, regulatory and policy, and transactional and corporate matters. The firm is internationally recognized for its representation of Fortune 500 companies in high-stakes litigation and government-facing matters, as well as its ongoing commitment to pro bono service and diversity, equity, and inclusion.

Job Summary

The Manager of Accounts Payable will lead all aspects of global Accounts Payable as a key member of the Crowell Finance team. The Manager’s mission is to ensure efficient, timely and accurate processing of invoices and expense reimbursements, provide best in class support to attorneys and staff across the firm, and maintain a rigorous focus on internal controls and compliance. The Manager is a supportive team leader who thrives in a fast-paced and dynamic work environment.

Job Responsibilities

• Manage the full cycle accounts payable process including vendor management, vendor invoices, expense reimbursements, client disbursements, credit card transactions, expense approval matrices, vendor uploads, payment processing, and posting transactions to the general ledger.
• Provide guidance, supervision, support, mentorship and motivation for Accounts Payable team members.
• Continuously assess and identify opportunities to optimize AP workflows, leveraging automation and technology to enhance team productivity, improve accuracy and reduce manual processes.
• Supervise processing of credit cards and high-volume vendor transactions and related reconciliations.
• Lead month-end close activities for AP processes.
• Establish and track KPIs to drive team performance and ensure compliance with departmental and firm goals.
• Lead efforts to implement and monitor compliance protocols, both system-based and manual checkpoints, to safeguard the firm against potential errors, fraud and irregularities.
• Supervise the annual preparation and distribution of 1099s ensuring compliance with tax regulations.
• Analyze the sales and use tax accounts and prepares the sales and use tax returns.
• Act as the AP lead on cross-departmental projects, driving the team’s role in firm initiatives, system implementations, process reengineering efforts, and other special projects.
• Proactively manage AP processing, keeping vendor accounts current and ensuring workflows are completed in a timely fashion.

Requirements:

Knowledge, Skills and Abilities

• Demonstrated ability to organize and prioritize work for a team with a focus on meeting daily requirements and deadlines, all with a high sense of urgency and accuracy.
• Demonstrated knowledge of basic accounting principles and the ability to track, organize, analyze and report financial data in a clear manner.
• Enthusiastic, results-oriented, can-do approach to manage volume, complexity, and unexpected challenges.
• Demonstrated ability to communicate clearly and effectively, both orally and in writing, with attorneys, staff and vendors.
• Demonstrated ability to effectively supervise and develop team members, including hiring, training, distributing assignments, and managing performance.
• Knowledge of local sales and use tax rules and regulations.
• Strong working knowledge of Microsoft Excel, including the use of functions and pivot tables.
• Ability to represent the firm with honesty, integrity, and professionalism.

Education

The position requires a Bachelor’s Degree in Business, Accounting or Finance.  Equivalent training and experience may substitute for education.

Experience

The position requires a minimum of five (5) years of increasingly responsible accounts payable experience using enterprise level accounts payable software in a large, blue chip corporate environment or professional services firm. People management experience essential.

Crowell & Moring LLP offers a competitive compensation and comprehensive benefits package. Our benefits include healthcare, vision, dental, retirement, and all-purpose leave and progressive options such as back up childcare, wellness programs, cultural events and social activities. We take great pride in our positive, friendly culture that rewards hard work and success, at the same time recognizing the importance of family and community service.

Our Firm is committed to fair and equitable compensation practice in accordance with applicable laws. The pay range for this position is $120,000 - $140,000. Additional compensation may include a discretionary bonus. Other benefits include healthcare, vision, dental, retirement, and all-purpose leave. The salary for this position may vary based on location, market data, an applicant’s skills and prior experience, certain degrees and certifications, and other factors.

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