Office Assistant/Receptionist

The award-winning, Wilhite Law Firm is seeking a highly organized and detail-oriented BILINGUAL Executive Administrative Assistant/Receptionist to join our on-site team. The ideal candidate must be bilingual (Spanish/English), proficient in MS Office products, possess excellent phone skills, willing to work in office, and thrive in a fast-paced environment. This role will provide crucial support to multiple leaders and departments, requiring exceptional time management and multitasking abilities.

Key Responsibilities:

• Serve as the primary point of contact for all incoming calls and visitors, ensuring a professional and welcoming atmosphere at all times.
• Manage multiple calendars and schedules for executives and department heads, including scheduling meetings, appointments, and travel arrangements.
• Provide administrative support to executives, including drafting and proofreading correspondence, preparing presentations, and handling expense reports.
• Coordinate and organize meetings, conferences, and events, both internally and externally, ensuring all logistical details are handled smoothly.
• Assist with cross-functional projects and initiatives, collaborating with various departments to ensure seamless communication and coordination.
• Maintain confidentiality and discretion when handling sensitive information and documents.
• Perform general office duties, such as ordering supplies, managing office equipment, and handling incoming and outgoing mail.

Qualifications:

• Fluency in both English and Spanish (written and verbal) is required.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Demonstrated experience in a fast-paced administrative support role, preferably supporting multiple executives or departments.
• Exceptional phone etiquette and communication skills, with the ability to interact professionally with clients and staff.
• Strong organizational skills and attention to detail, with the ability to prioritize tasks and meet deadlines effectively.
• Proven ability to multitask and adapt to changing priorities in a dynamic work environment.
• Positive attitude, team player mentality, and willingness to take on new challenges.
• Previous experience in a receptionist/executive admin role or front desk environment is a plus.

Benefits:

• Competitive salary and performance-based bonuses
• Comprehensive health, dental, and vision insurance
• 401(k) plan with company match
• Flexible Time off (FTO) and paid holidays
• Supportive work environment with opportunities for professional growth

Equal Opportunity Statement:

At Wilhite Law Firm, we are dedicated to creating a diverse and inclusive work environment where all employees are valued and respected. We believe that a diverse team brings unique perspectives and experiences that enhance our ability to provide exceptional legal services and better serve our clients. We are committed to fostering a culture of inclusivity and equity, and we actively encourage individuals from all backgrounds—regardless of race, gender, sexual orientation, disability, age, or any other dimension of identity—to apply and join our team. At Wilhite Law Firm, diversity is not just a policy; it's an integral part of who we are and how we operate.