Office Coordinator

Founded in 1920, Akerman is recognized as one of the country’s premier law firms, with more than 700 lawyers in 26 offices throughout the United States.

Akerman is seeking an Office Coordinator for its Charlotte, North Carolina office. This person will provide both general and clerical tasks around the office. Excellent typing, phone skills and organizational skills are essential along with the ability to work independently and multi-task in a fast-paced environment.  This is a full-time position in the office/40 hours per week.  Work schedule Monday-Friday, 8:30 am to 5:30 pm with 1 hour for lunch.

Responsibilities include:

1. Staff the front desk as a duty station
2. Answer general incoming calls and transfer to the appropriate person
3. Answer the front door, which is kept locked
4. Prepare labels and packaging for the various forms of shipping (FedEx, USPS certified, UPS, etc.)
5. Open and close general files and matter files
6. Prepare notebooks, 3-ring binders, copy projects as needed
7. Order office and kitchen supplies and monitor fulfillment
8. Maintain the employee lounge, conference rooms, and other public spaces of the office
9. Work with Akerman IT to establish Zoom/Webex, Video conferencing meetings
10. Basic accounting duties
11. Maintain invoicing for Vendors on Chrome River
12. Make bank deposits, print checks as necessary
13. Interface with Property Management on parking, visitors, and maintenance issues
14. Pick up documents from courthouse as needed
15. Assist with New Hire Onboarding checklist, and departure checklist for employees
16. Complete other clerical duties as assigned by Office Administrator/Office Managing Partner

This position requires a valid driver’s license and reliable transportation for regular local office runs: Bank, Courthouse, FedEx, Post Office, etc. 

We offer an excellent compensation and benefits package. Please submit your resume and salary requirements.  EOE 

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