Payroll Administrator

Essential Duties and Responsibilities

• Analyzes, prepares, coordinates, facilitates, and transmits payroll data for the firm.


• Interfaces with Human Resources regarding newly hired employees, including onboarding payroll tax (W-4 forms), employee status changes, and employee terminations. 


• Maintains records for all personnel on use of vacation, sick leave and paid leave time.


• Monitors deferrals for retirement plans and deductions for employees on leave.


• Responds to requests for verifications of employment and confirmation of salary, upon request.


• Reviews files for terminated employees for EFT and payroll file removal.


• Processes checks for terminated employees within timeframes required by law.


• Formulates processing schedule and data entry of salary increases and bonus information.


• Monitors tax issues related to cross-quarter differences.


• Prepares monthly, quarterly, and year-end payroll reports as required.


• Prepares Year-end tax filings, including forms W-2, W-3, and L-2.


• Reviews and audits W-2 information year-end reporting and audits.


• Provides CEO with worker’s compensation estimate and audit reporting.


• With HR Director, ensures compliance with all applicable State and Federal Wage and Hour laws.

Knowledge, Skills and Abilities Required

1. Knowledge of accounting principles at a level normally acquired through completion of a bachelor’s degree in Accounting, Business or the equivalent.


2. Five to ten years of payroll experience in a multi-state organization, experience with electronic file transmission, payroll tax filings at the state and federal level, and communicating with compliance agencies.


3. Law firm payroll experience a plus.


4. Interpersonal skills necessary to communicate in person, via email, or by telephone with a diverse group of attorneys and staff and provide information with appropriate courtesy and tact, while safeguarding confidentiality.


5. Advanced level of proficiency with Microsoft Office applications, including excel and pivot tables, as well as business office machines such as personal computers, calculators, scanners, printers, copiers and fax equipment. 


6. Ability to quickly become proficient with accounting and payroll software and new and/or upgraded desktop/business office software environments.


7. Ability to organize and prioritize numerous tasks completing all under-time constraints and while maintaining a high degree of attention to detail.