Pre-Litigation Paralegal

We are seeking a motivated Pre-Litigation Paralegal to join Harding Mazzotti, LLP’s team in Albany, NY. This role is responsible for assisting lawyers in the pre-litigation stage of a variety of cases. The ideal candidate will have strong organizational skills, excellent written and verbal communication, and the ability to adhere to strict deadlines. This is an excellent opportunity to gain experience in the legal field with potential for growth and career advancement.

Essential Functions

• Data entry into the firm’s electronic database and storage system
• Organize and maintain electronic database, storage system, and physical files
• Assist attorneys and case coordinators with the day-to-day handling of files and caseloads
• Communicate with clients by phone and email
• Communicate basic information with insurance adjusters via phone, email, and fax
• Draft and send correspondence to clients and insurance adjusters
• Receive and process mail, scan into the electronic storage database, and disburse as needed
• Communicate with medical providers to collect and update medical records and billing
• Communicate with local authorities and governmental agencies to send FOIL requests for reports and supporting documentation. (i.e.: police reports, police photos, reconstruction reports, inspection reports, etc.)
• Assist attorneys and/or case coordinators with contacting and updating information from various health insurance carriers (including Medicare and Medicaid) in regard to potential liens/subrogation
• Assist attorneys and/or case coordinators by contacting and updating information in regard to any other potential liens/ rights to subrogation. (i.e.:workers compensation, child support, additional personal injury protection, outstanding medical bills, etc.)
• Draft basic legal documents for attorney review, file with various county clerks, and/or serve accordingly (i.e.: infant settlement petition, wrongful death petition, a notice of claim, a notice of intent)
• Draft closing documentation upon settlement, working in partnership with the accounting office to ensure that funds are distributed properly
• Case Management Paralegals may work on New York, Massachusetts, and/or Vermont cases as necessary.
• Other duties as assigned
• Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Required Education and Qualifications

• Strong knowledge of PC applications, Windows, and Microsoft Office (Outlook, Word, Excel)
• Prior experience working in an office environment
• Prior customer service experience
• Excellent written and verbal communication skills

Preferred Experience

• Prior Paralegal experience
• Paralegal certification or degree