Professional Development Coordinator – ECEB, Tax, PP & EO

JOB SUMMARY & OBJECTIVES
The Professional Development Coordinator of Executive Compensation and Employee Benefits, Tax, Exempt Organizations, Personal Planning and LatAm is a key role within these departments and central to all aspects of the groups’ legal talent development efforts.  The Professional Development Coordinator is responsible for managing a range of associate development activities for these aligned practice areas including assigning, mentoring efforts and initiatives and overall talent engagement.  The Coordinator will be responsible for supporting the assigning process directly in the New York office for all groups and the São Paulo office for the LatAm practice.  The Coordinator will also facilitate broader professional development programs across the US and Sao Paulo offices.  Primary responsibilities include, but are not limited to, coordination of assigning, mentoring, integration and development initiatives. This highly visible role is an integral part of the Legal Talent Team and will work closely with both practice group leaders and staffing partners for each department.  

ESSENTIAL JOB DUTIES & RESPONSIBILITIES
Staffing 
o    Work closely with the staffing partners to allocate assignments and structure teams by assessing associate availability, experience, skills and utilization 
o    Aggregate and analyze various associate metrics including hours and availability 
o    Regular meetings with the staffing partners regarding staffing / professional development matters
o    Conduct regular check-ins with associates to assess workload and ensure proper staffing of projects
o    Consult with the relevant staffing partners and members of the Legal Talent team regarding cross-departmental staffing, secondments, etc. 
o    Coordinate and track associate vacation schedules, leaves of absence and related coverage

Professional Development Support
o    Performance Reviews
o    Coordinate with and assist the Legal Talent Team with ensuring robust feedback is provided to each associate in the group in a timely fashion   
o    Assist with intake of verbal evaluations on an as needed basis
o    Liaise with Associate Director, Professional Development on key takeaways from DEI pipeline building discussions 
o    Mentoring & Engagement Related 
o    Support the practice group head / staffing partners with ensuring that attorneys in the group have strong mentoring connections and team-based interactions      
o    Conduct weekly check-ins with associates to assess morale and ensure engagement      
o    Work closely with the Legal Talent team to pair associates with mentors and partner advisors (New York Office only)
o    Ensure mentors are connecting and engaging in dialogue about ongoing professional development goals 
o    Liaise with Coordinator of Associate Life and the relevant branch office Legal Talent Team member on the progress of mentoring relationships
o    Assist with and/or initiate planning a variety of team building and mentoring related events within the group to foster connectivity 
o    Serve as a resource and point of contact to provide an active feedback loop between associates, firm leadership, and the partners in the group
o    Departmental Lunches/Breakfasts & Training Programs 
o    Support the Training Partners in arranging regular (e.g., bi-weekly) departmental lunches/breakfasts and related logistics
o    Support the Training Partners, Legal Training Coordinator, Manager of Legal Practice Training and Knowledge Management Lawyer with coordination and implementation of practice specific training programs, including the following: 
    Serving as the point of contact for presenters and managing program scheduling, registration and logistics with conference facilities, food service and technology 
    Assembling, producing, and distributing training materials
    Drafting and distributing program communications, including maintaining and updating training email lists
    Providing on-site support for training program to ensure proper set-up and that the event runs smoothly
o    Assist with logistics as needed for practice-specific training programs during STBReady and STBAdvance 
o    Liaise with the Recruiting Department with respect to summer associate and lateral associate hires into each group and help to ensure integration 
o    Provide ongoing general support and assistance to the Legal Talent Development Team
o    Coordinate regularly with other professional service team members (e.g. practice KM lawyer, DEI and Training Teams) to further practice group initiatives
o    Work on a variety of ad hoc projects as needed
o    Perform other duties as assigned

EDUCATION 
REQUIRED
•    Bachelor’s degree with 2-3+ years of related experience in a law firm

SKILLS AND EXPERIENCE
REQUIRED
•    2-3+ years of relevant experience 
•    Highly motivated and enthusiastic self-starter that demonstrates ownership, initiative, a strong work ethic, and commitment to the role and firm
•    Ability to interact well and build professional relationships while maintaining confidentiality; collaborative approach to working with others of all seniority levels
•    Strong follow-up skills 
•    Ability to self-direct, manage multiple priorities, analyze needs and implement solutions
•    Strong organizational skills and attention to detail for both long and short-term projects and responsibilities 
•    Ability to track, analyze, collect data, and report metrics 
•    Must be team oriented, contributing as needed on unexpected projects or requests
•    High proficiency with all MS Office Suite products, including Excel and comfortable working in web-based databases/software, e.g. viDesktop
•    Must be flexible to adjust hours to meet departmental needs

PREFERRED
•    Prior experience in a law firm preferred

Salary Information

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