Real Estate Legal Assistant

Becker has been included in the inaugural list of The Best Companies to Work for Among U.S. Law Firms by U.S. News & World Report for 2024. Come join our award-winning team!

Becker is a diverse, multi-practice, commercial law firm with international affiliates and offices in Florida, New York, New Jersey, and Washington, DC. Becker prides itself on client-focused services and a commitment to always exceeding our client's expectations. Since 1973, we have been focusing on building a culture that is collaborative, creative, and passionate about growth.

We offer a comprehensive benefits package that includes some Employer-Paid benefits, Mental Health coverage, and even a 401k match! To fulfill our commitment to our employee’s health and safety, Becker has committees – such as the Wellness Committee and the Mental Health and Well-Being Committee – that ensures our employee’s individual health is always a priority.

We provide every incoming employee with individualized training to ensure that they are experts on Becker’s use of above-industry-standard software and in their role.

DUTIES:

Scheduling and Calendar

• Contact clients for scheduling appointments to meet attorneys/paralegals.


• Maintain attorney calendars.


• Schedule various conference calls, Zoom meetings, and in-person meetings.


• Schedule and set up occasional business travel for attorneys.

Documentation and Review

• Review all attorney bills and assist in finalizing bills to the client and follow up on payment.


• Provide document copies to clients as needed.


• Opens, screens incoming mail, and saves incoming mail in Filesite before it is distributed to the attorney.


• Prepares and tracks documents for mailing, including certified mail, Federal Express, and courier.


• Prepares draft retainers for finalization by attorney or paralegal.

Communication and Clerical

• Screens incoming calls, clients and visitors.


• Maintains files and all other general administrative tasks, including opening and closing of same, including completion of File Data Sheet with detailed information on the matter with the parties to the action and lists contacts in Interaction to the closing of the file with conflicts.


• Retrieves files when requested.


• Prepares attorney expense reports on a monthly basis using Chrome River.


• Opens Real Estate files with both the Firm and Title Company in SoftPro software, orders Lien and Title Searches, and sends out Welcome Letters to Buyers and Sellers.


• Communicates with Buyers, Sellers, Title Companies, Realtors and Vendors and provides excellent customer service to same.


• Prepares closing binders on complex Commercial Real Estate closings.


• Occasional research using Property Appraiser’s and Clerk of Court’s websites throughout Florida.

Any and all other duties as may be required of the job.

REQUIREMENTS: The Legal Assistant should possess strong interpersonal skills and have the capability to interact and interface with clients directly. The Legal Assistant shall possess a minimum of two years of real estate experience as an Assistant in a law firm or corporate legal department environment. Requires excellent clerical skills and knowledge of grammar, spelling, and punctuation. Must be very organized, a self-starter, and able to prioritize in a fast-paced environment. Working knowledge of Real Estate, Legal terminology, and Microsoft Office Suite is desirable.

Replies are given within 24 hours, so apply today for immediate consideration.

Equal Employment Opportunity

Becker is committed to diversity in the workplace. Workplace diversity refers to the protection, respect, and inclusion of all of the attributes that each employee contributes to the workplace. We strive for a workplace that welcomes and respects all employees regardless of any protected class status, including, but not limited to, race, color, religious creed, national origin, sex, sexual orientation, gender identity, genetic information, military service, age, ancestry, and disability. We also acknowledge the other ways in which people are different, such as educational level, life experience, work experience, socio-economic background, and personality, and recognize the value of these individual differences.

We are wholly committed to creating hiring practices and a work environment that values and utilizes the contributions of people with different backgrounds, experiences, and perspectives.

As such, it is the policy of Becker to recruit, employ, train, develop, and promote employees on the basis of individual qualifications, competence, and merit. We believe that all persons are entitled to equal employment opportunity and do not discriminate on any basis prohibited by applicable law. It is our goal to fully comply with the letter of the law, as well as its spirit and intent.