Receptionist

The Mobile, AL office of Burr & Forman LLP seeks a receptionist to work 8:30 am to 5:00 pm Monday through Friday.  With one firm culture across our 20 offices, Burr & Forman is committed to our clients, our colleagues, and our communities.  To deliver the highest client service, we invest in our people.  To recruit the best people, we are active leaders in our local communities.  To be active leaders in our communities, we grow and nurture strong relationships with our clients and colleagues.  It’s a virtuous cycle that drives our approach to client service.  It’s the Burr way.  If our commitment and values align with yours, please consider joining our growing team.

KEY CONTRIBUTIONS

• Handle all front desk receptionist duties including answering multiple phone lines, screening and directing incoming calls, greeting and welcoming clients and visitors, and directing guests to appropriate destinations
• Schedule conference room meetings, manage conference room calendars, and maintain reception area and conference room appearances
• Coordinate orders such as catering for meetings, monthly birthday celebrations, and flowers and gifts for special occasions
• Coordinate Lunchbox program for the Mobile office
• Receive and distribute mail and hand deliveries
• Keep track of and order office supplies
• Submit requests for office maintenance and repair
• Assist attorneys and team members with preparation of meetings, hearings, depositions, and trial
• Enter and/or edit time and billing of attorneys and other timekeepers
• Enter and/or edit expenses of attorneys; organize receipts and prepare expense reports and requests for reimbursement
• Scan and label documents into the firm’s document management system
• Open and close client matters
• Assist with other administrative functions, including but not limited to preparing routine letters, memos, and spreadsheets; mailings; proofreading; and organizing client documents and files
• Other essential duties as assigned

THE ESSENTIALS

• A high school diploma or equivalent and relevant office experience are required; a college degree is preferred
• Previous work experience in an office setting is required
• Punctuality, professional image, and pleasant, professional telephone voice are a must
• Strong verbal and written communication skills and attention to detail
• Proficiency in MS Word and Outlook are required; proficiency in MS Excel is a plus
• Highly organized, detail-oriented, and proactive, with a desire to take ownership as a contributing member of the team
• Balance competing priorities and work effectively in a fast-paced environment, exercising patience and professionalism during stressful situations

EOE/M/F/Vet/Disabled

Burr & Forman is an equal opportunity employer and is committed to recruiting, hiring, developing, and promoting lawyers and staff without regard to age, race, color, religion, sex, national origin, military and protected veteran status, sexual orientation, gender identity or expression, transgender status, sex stereotyping, or disability.

Please view Equal Employment Opportunity, E-Verify, and other related posters at www.burr.com/careers/working-at-burr.