Records Clerk

SUMMARY:

Assists attorneys, paralegals and legal secretaries through the maintenance of electronic and paper document management, requiring knowledge of legal terminology, the legal process and computer skills.

ESSENTIAL DUTIES AND RESPONSIBILITIES: “Essential functions” are primarily job duties that incumbents must be able to perform unassisted or with some reasonable accommodation made by the employer.

Perform routine filing within two days of receipt in office, maintaining paper and electronic files.

Scan all documents received and sent and properly index in firm's document management system and paper files.

Make photocopies of correspondence, documents and other printed matter as requested or necessary by attorneys, paralegals or legal secretaries.

Eliminate outdated, unnecessary or duplicate materials, properly destroying them, as requested.

Send closed files to an off-site location.

Find and retrieve information from files in response to requests from attorneys, paralegals and other team members.

Mail, fax, courier or arrange for delivery of case documents to co-counsel, opposing counsel, court officials, etc.

Update pleading and discovery indexes.

Ensure all records and files are securely maintained and confidential information is handled with utmost discretion.

Remains flexible and open to requests for support or assistance outside of the scope of this job description and to other duties as directed by the attorneys and firm management.

Cover front desk when Receptionist takes breaks.

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

Associate's degree or two years related experience and/or training; or equivalent combination of education and experience.

Demonstrated organizational, prioritization and attention to detail skills to allow for timely, effective and accurate performance of job duties.

Demonstrated technical competency with computers and copiers. Accurate typing ability of 45 wpm.

Interpersonal skills necessary in order to communicate with a diverse group of attorneys, staff and clients and to provide or obtain information with ordinary courtesy, diplomacy and tact.

Proofread accurately, efficiently and dependably.

Take initiative and work independently.

Arrive ready to work at scheduled time; maintain regular, prompt attendance with unexpected absences being rare.

Ability to demonstrate impeccable integrity in confidential matters.

Work requires sitting, bending, stooping, keyboarding and use of the hands and may require lifting of 25 – 50 lbs. Position may require driving on behalf of the firm; therefore, a valid driver's license is necessary.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.