Records Specialist - Part Time - Los Angeles

Dykema Gossett PLLC, a leading national law firm, is recruiting for a part-time Records Specialist in our Los Angeles office. The Records Specialist will perform general clerical duties relating to Firm files. Responsibilities include file creation, labeling, tracking, storage, the cleansing of both electronic and physical files, retrieval of Firm files, and updating files in the Firms Records Management Systems (RMS). This position will also assist the office’s core team with reception coverage in contingent situations. The part-time Records Specialist will work in the office for approximately 24 hours each week.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Creating files and inserts for Dykema offices, mainly Los Angeles, by following established procedures.


• Sending files off-site and keeping them updated in Records Management System and retrieving files from off-site storage upon request.


• Keeping track of official files and their contents, whether in electronic or paper form.


• Saving correspondence regarding transfers and departures in the Firm’s Document Management System (DMS).


• Processing incoming electronic and physical records.


• Assisting with transfers, closing, retention, and purging of files in accordance with Firm procedures.


• Complying with Firm policies, procedures, and workflows relating to information storage and governance, and assisting with communicating these standards to Firm personnel.


• Participating in special projects as requested.


• Filing documents into physical and electronic files and workspaces.


• Providing quality customer service.


• Ensuring the appropriate deletion of files that have met retention.


• Performing quarterly inventories.


• Reception coverage in some cases.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED

• Two to three years of post-high school training or equivalent work experience.


• Minimum five years of recent information and records management experience.


• Good communication skills, including verbal and written, as well as organizational skills. Attention to detail and accuracy. Must be self-motivated and able to work independently.


• Working knowledge of computer software such as e-mail, word processing, and data entry.


• Ability to lift and transport moderate to heavy boxes (30-50 pounds) by lifting, stooping, and bending.


• Ability to organize and maintain electronic and physical files.


• Ability to prioritize numerous tasks, adjust to changing priorities, and complete tasks promptly.


• Preferred, but not required - experience in NetDocuments and FileTrail.

WHY YOU SHOULD APPLY

Dykema offers an excellent salary and benefit package, including transportation assistance. Dykema provides a professional, diverse and collaborative workplace where all employees can thrive. Dykema has achieved, and continues to participate in, Mansfield Certification. Our work environment is business casual. Pay range is $20 to $24 per hour, based on experience.

EEO STATEMENT

It is the Firm’s policy to provide employment opportunities to qualified applicants and employees on an equal basis without regard to the individual’s age, race, color, gender, sexual orientation, gender identity or expression, religion, national origin, marital status, domestic partner relationship, physical characteristics, disability, or other protected characteristics under applicable federal, state or local laws or ordinances.

Dykema will make reasonable efforts to accommodate the known disabilities of employees who are otherwise qualified to perform the essential functions of the jobs involved.

It is the responsibility of every individual concerned with personnel actions, including management, supervision, recruiting, compensation, benefits, promotions, work assignments and training, to ensure that these activities are administered consistent with the Firm’s goal of furthering the principle of equal employment opportunity.