RFP Assistant (Hybrid)

We are a Firm where people truly believe in what they do and strive to achieve the highest standards of performance and success.

Description:

The Request for Proposals (RFP) Assistant will assist with major firmwide business development efforts by supporting the RFP Team in the development, delivery and tracking of the firm’s prospect and client proposals for new business. The RFP Assistant is responsible for researching new opportunities online; preparing first-draft documents; preparing forms for submission; submitting completed responses and tracking deadlines, responses and results. The RFP Assistant will maintain clear and current records in the firm’s proposals database.

Key Responsibilities Include:

• Assist the RFP Team in preparing responses to requests for proposals in a detailed, thorough, and timely manner.
• Thoroughly review incoming requests for proposals and provide summaries of requirements.
• Initiate proposal projects by setting up first drafts of response documents.
• Provide content, with direction.
• Prepare required forms, with direction.
• Attend pre-submission Q & A meetings from RFP issuers.
• Revise response documents as needed in a deadline-driven environment.
• Proofread proposals and content.
• Oversee proper production and delivery of the final documents.
• Track deadlines, final submissions and results.
• Maintain the tracking system for proposals, including collecting and filing final versions of responses in a timely manner.
• Assist in reporting processes.
• Alert Manager/Coordinator if technical issues arise re: RFP / Proposal system, shipping difficulties or submission web portal errors.
• Gain strong knowledge of content and submitted proposals and be able to locate specific documents quickly upon request.
• Assist the RFP Team in compiling and maintaining a working content library and database of information about the firm to be used in the preparation of proposals including: Biographies, Practice descriptions, Executive summaries, Transaction lists, matter descriptions and case studies., Other firmwide information (diversity statistics, insurance information, etc.)
• Special projects and additional duties as assigned.

Qualifications:

• 2 - 4 years of experience, preferably in the professional services sector.
• Highly focused and results driven with the ability to work under pressure.
• Strong attention to detail and grammar with exceptional proof-reading skills.
• Excellent project management and organizational skills.
• Exceptional client-service orientation and interpersonal skills.
• Collaborative, resourceful and proactive.
• Ability to work independently and in a team environment.
• Computer savvy and highly proficient with Microsoft Office suite.
• Experience with proposal content and client relationship management (CRM) systems as plus.

Minimum Education:

Bachelor's Degree – Journalism, Communications, or English preferred.

This position may be filled in the District of Columbia and New York. In accordance with the District of Columbia Wage Transparency Law, New York State Pay Transparency Law, and New York City Human Rights Law, the pay range for this position in the District of Columbia is $28.50/hr - $42.70/hr, in New York State is $24.80/hr - $44.60/hr, and in New York City is $29.80/hr - $44.60/hr. These ranges are specific to these locations and may not be applicable to other locations.  An individual's actual compensation will depend on the individual's qualifications and experience.

Benefits: Our goal is to promote a work environment in which individuals have access to the resources they need to be at their best both professionally and personally, which includes resources that encourage individuals to focus on their health and well-being.  Below is a list of just some of the benefits we offer: generous paid time off; eleven paid holidays per year; time off for bereavement or jury duty; paid leave for new parents; comprehensive medical (PPO and HDHPs), dental and vision plans including coverage for domestic partners; life and AD&D insurance; short and long term disability insurance; tax-advantaged accounts for health care expenses, including FSA or HSA; FSA for dependent care; supplemental AFLAC policies for medical care; excess liability coverage; health advocacy services; behavioral health and counseling resources for all family members; 401(k); profit sharing; pre-tax transit and parking program; backup care for children and adults; senior care planning support; and resources for individuals with development disabilities and their caregivers.

Benefits may vary by position and office.

Holland & Knight is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity Employer, making decisions without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability status, age, marital status, protected veteran or any other protected class.

Personal Information collected from applicants will be used for the purpose of processing the application throughout any recruitment or employment process, as well as inclusion in a personnel file. Categories of data collected may include name, address, phone numbers, email, Social Security Number, and signature. Holland & Knight may collect further information if you consent to a background check. This includes criminal background, employment, and certifications. Please visit Legal Information Portal for Holland & Knight LLP’s privacy policies.