Senior Billing Coordinator
Simpson Thacher & Bartlett LLPUnder minimal direct supervision, the Senior Billing Coordinator is responsible for compiling, managing and executing attorney billing.
Responsibilities
Interface with attorneys, secretaries, clients and staff regarding billing matters
Compile, analyze and process a high volume of attorney bills to clients on a monthly basis
Review and edit pre-bills in response to attorney and secretary requests
Apply retainer/on-account funds as directed by attorney and as per Firm policy
Process write-offs according to Firm guidelines and policy
Execute complex bills, such as multiple discounts by matter, split party billing, and preparation of electronic bills, in a timely matter
Submit invoices electronically, assisting with bill resolution as required
Review billing supporting documentation for accuracy
Research and verify descriptions, amounts, rates, client/matter data and client billing requirements and make appropriate corrections
Create billing schedules and various billing analyses as required
Effectively interact and communicate with attorneys, secretaries and clients providing accurate information and timely responses to inquiry and completion of assignments
Distribute monthly partner reports
Regularly review and update comments for reports distributed to the Finance Committee and Partners
Attend Partner meetings and weekly management meetings to review unbilled matter comments, matter on-accounts, and e-billing issues
Work cooperatively with Collections staff and assist with accounts receivable issues to minimize credit balances
Mentor and train new Billing Coordinators as directed
Assist with special projects as needed
Perform other duties as assigned
Required Skills
Ability to effectively present information verbally and in writing
Ability to use an accounting calculator
Proficiency in MS Office Suite, particularly in Excel
High level of proficiency with 3E
Ability to work independently with minimum supervision
Strong attention to detail
Excellent analytical and problem solving skills
Can organize, prioritize, plan and multi-task work activities, with the ability to effectively meet deadlines in a high pressure environment
Flexibility to adapt to all work situations and work varied hours
Preferred Skills
Familiarity with E-billing Hub and Multi currency preferred
Required Experience
A minimum of 3 to 5 years of billing experience in a large law firm required
Preferred Experience
5 plus years of billing experience preferred
Required Education
High School diploma or GED equivalent
Preferred Education
Bachelor’s degree from four-year college or university, preferred, or, equivalent combination of education and experience
Preferred Qualifications
Degree in Accounting preferred
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