Temporary Records Clerk

As a member of the Information Governance Department, the Temporary Records Clerk provides high quality records related support.  Maintains positive working relationships with clients, attorneys and support staff.  Adheres to strict confidentiality, timeliness and accuracy of all related work.

ESSENTIAL FUNCTIONS:

• Maintains and secures records in accordance with established Firm policies and procedures.
• Receives and processes files for central filing and off-site storage.
• Assembles files in client/matter number order and maintains a neat and orderly file room.
• Researches the location of folders and documents upon the request of designated office management.
• Assists in the conversion of incoming lateral client/matter files into the Firm wide records management system.
• Manages the inventory of files in off-site storage and facilitates all transfers by indexing and overseeing the pickup of boxes.
• Handles file retrieval requests via RIM application, phone or e-mail for central file room and off-site storage.
• Maintains records equipment, materials and supplies and informs the IG department of any supply needs or equipment repairs.
• Regularly works with standard file boxes weighing up to 50 pounds.

ADDITIONAL FUNCTIONS:

• Recognize conflicting data prior to entry and analyze and evaluate data. 
• Demonstrate proficiency with deployed RIM technologies and apply barcode and other tracking identifications to folders, redwells and boxes.
• Additional duties or responsibilities as assigned.
• May require travel to other offices.

QUALIFICATIONS (EXPERIENCE, KNOWLEDGE, SKILLS AND ABILITIES):

Education:     

• Minimum of high school diploma or equivalent, required.

Experience:

• Prior experience at Fox Rothschild required, including familiarity with the specific files related to the current project needs of the Firm.

Knowledge, Skills, & Abilities:

• Ability to handle lifting of file boxes weighing up to 50 pounds.
• Prior office clerical experience with photocopying, faxing and scanning.
• Ability to write, read and edit documents.
• Microsoft Office and any RIM software applications, iManage Records Manager, iCompli/Legal RM, FileTRail, Elite, LegalKey, Interwoven, etc., is also helpful.
• Professional appearance and team player.

WORK ENVIRONMENT & PHYSICAL DEMANDS:

This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

PHYSICAL REQUIREMENTS

Medium Work:  Exertion of physical strength to lift, carry, push, pull, or otherwise move objects 20 to 50 pounds frequently, and/or greater than negligible up to 10 pounds.

VISUAL ACUITY

Worker is required to have close visual acuity to perform an activity such as:  preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.

DISCLAIMER

Fox Rothschild LLP is under no obligation to provide sponsorship for this position. Applicants must be currently authorized to work in the United States on a full-time basis now and in the future.

The above is intended to describe the general content of and requirements for the performance of this job.  It is not a contract or employment agreement and is not to be construed as an exhaustive statement of all functions, responsibilities, or requirements the employee may be required to perform, and the employee may be required to perform additional duties. Additionally, management reserves the right to review and revise the job description at any time. Employment with the firm is at-will.  Employees must be able to satisfactorily perform all of the essential functions of the position with or without a reasonable accommodation.  If an accommodation request would cause an undue hardship or a safety concern, the individual may not be eligible for the position.