Executive Assistant

Job Description

Join Our Team at Litera: Where Legal Technology Meets Excellence

Litera has been at the forefront of legal technology innovation for over 25 years, crafting legal software to amplify impact and maximize efficiency. Developed by the best legal minds in the industry, our comprehensive suite of integrated legal tools is both powerful and user-friendly and simplifies the way modern firms manage core legal workflows, secure collaboration, and organize firm knowledge and experience. Every day, we help more than 2.3 million legal professionals focus on their craft. Litera: Less busy work, more of your life’s work.

Overview: As an Executive Assistant at Litera, you will be part of a dynamic team that is passionate about driving innovation in the legal technology space. You will have the opportunity to work with industry experts to deliver solutions that make a real difference in the legal profession.

Key Responsibilities:

• Efficiently manage and organize the executives' schedules, appointments, and travel logistics.
• Coordinate both internal and external meetings, including the preparation of agendas, documentation of minutes, and ensuring follow-up on action items.
• Handle sensitive documents and information with the highest level of discretion and integrity.
• Serve as the primary point of contact for the executives, managing communications and correspondence with professionalism.
• Draft, review, and refine correspondence, reports, presentations, and various documents.
• Assist in project management, ensuring timely completion of tasks and keeping stakeholders informed.
• Facilitate seamless communication between executives, staff members, and external partners.
• Assist in the preparation of operational budgets and monitor expenses and invoices.
• Provide support for various ad hoc projects and initiatives as required by the executives.

Qualifications:

• Demonstrated experience as an Executive Assistant or in a comparable administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with various SaaS tools and platforms.
• Exceptional organizational and time management abilities.
• Excellent written and verbal communication skills.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Strong problem-solving capabilities and ability to perform well under pressure.
• Proactive approach with the capacity to manage multiple priorities effectively.
• High school diploma required; additional qualifications as a personal assistant or secretary are advantageous.
• Work Schedule: Primarily aligned with Eastern Time (ET) hours, with occasional availability required outside standard business hours to accommodate executive schedules.

Why Join Litera?

• The company culture: We emphasize helping each other grow, doing the right thing always, and being part of a journey to amplify impact, creating an exciting and fulfilling work environment
• Commitment to Employees: Our people commitment is based on what employees love most about being part of the team, focusing on tools that matter to the difference-makers in the legal world and amplifying their impact
• Global, Dynamic, and Diverse Team: Our is a global company with ambitious goals and unlimited opportunities, offering a dynamic and diverse work environment where employees can grow, listen, empathize, and problem-solve together
• Comprehensive Benefits Package: Experience peace of mind with our health insurance, retirement savings plans, generous paid time off, and a supportive work-life balance. We invest in your well-being and future, ensuring a rewarding career journey.
• Career Growth and Development: We provide career paths and opportunities for professional development, allowing employees to progress through various technical and leadership roles

California, Colorado, Connecticut, Illinois, Maryland, Nevada, New Jersey, New York, Ohio, Rhode Island, or Washington Residents Only: The salary range for California, Colorado, Connecticut, Illinois, Maryland, Nevada, New Jersey, New York, Ohio, Rhode Island, or Washington residents is $75,000 to $90,000. Pay is based on several factors including but not limited to education, work experience, certifications, etc. In addition to your salary, Litera offers benefits such as a comprehensive benefits package, incentive and recognition programs, and 401k contribution (all benefits are subject to eligibility requirements).