Legal Administrative Assistant Commercial Finance

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Legal Administrative Assistant Job Details:

Snell & Wilmer is seeking a highly organized and detail-oriented Legal Administrative Assistant to provide administrative and legal support to our Commercial Finance Practice Group in our Phoenix office.  The practice group delivers top-tier legal services to financial institutions, lenders, and businesses. This role involves managing documentation, coordinating transactions, and ensuring the seamless execution of legal and administrative tasks.   This role requires strong multitasking skills and familiarity with financial services.

The hours are Monday through Friday from 8:30 a.m. to 5:00 p.m. in the office.

Responsibilities will include, but are not limited to the following:

• Administrative Support:

• Schedule meetings, appointments, and travel arrangements for attorneys.
• Prepare correspondence, emails, and other communications with stakeholders.
• Handle billing, expense reports, and other administrative duties.
• Ensure confidentiality of sensitive client information.

• Document Management:

• Prepare, format, and revise legal documents, including loan agreements, promissory notes, deeds, mortgages, and UCC financing statements.
• Conduct entity searches and file UCC financing statements as directed by attorneys or paralegals.
• Assist with the preparation, organization, and distribution of closing binders.
• Compile and track transaction costs at the time of closing.
• Provide support throughout the financing and commercial lending process, ensuring all necessary documentation and steps are completed efficiently.
• Maintain and organize electronic and physical case files, ensuring compliance with firm policies.

• Coordination and Communication:

• Communicate with clients, financial institutions, and internal teams to facilitate smooth transactions.
• Build and maintain positive working relationships with clients, attorneys, and staff to facilitate seamless communication and collaboration.
• Conduct basic legal research and assist with due diligence tasks as needed.

Experience and Qualifications:

• Minimum 3 years of experience as a legal administrative assistant, preferably in a law firm or financial services legal environment.
• Proficiency in Microsoft Office Suite, particularly Word, Excel, and Outlook.
• Strong written and verbal communication skills.
• Ability to multitask, prioritize tasks, and meet deadlines in a fast-paced environment.
• Ability to proofread and format complex legal documents with accuracy.
• Demonstrated ability to work independently and within a team, showing reliability and the capacity to juggle multiple tasks effectively.
• Excellent interpersonal skills to develop and maintain effective working relationships with all levels of staff and clients.
• Strong organizational and time-management skills with the ability to prioritize tasks effectively.
• High level of discretion and confidentiality.

Snell & Wilmer offers a competitive performance-based compensation and a generous benefits package starting on your first day. The benefits package includes medical, dental, vision, disability, life insurance, 401K/profit sharing, paid holidays, tuition reimbursement, paid time off including vacation time, personal time, and sick time where appropriate.   Snell & Wilmer values the principles of Diversity, Equity, and Inclusion.  Be Seen, Be Heard, Be Valued, Belong.

Snell & Wilmer is an Equal Employment Opportunity employer.